Contracts and Budget Manager-Rural Health Transformation Program (RHTP)

Northeastern University•Portland, ME

1d•$67,855 - $95,845

About The Position

The Contracts and Budget Manager provides day-to-day contracting and financial administration support for the Roux Institute’s work as a Consolidated Partner to the Maine Department of Health and Human Services on Initiative 5 (Sustainable Rural Health Ecosystems) of Maine’s Rural Health Transformation Program. The initiative includes identifying, subcontracting with, and managing Contracted Vendors; administering pass-through funds; and managing Department-approved Hospital Efficiency Funds distributed to Maine rural hospitals. The role works closely with Northeastern University’s Office of General Counsel and finance teams to support sub-award agreements, consultant and vendor contracts, and hospital efficiency fund agreements. It tracks related compliance and invoicing requirements and helps connect Roux program leadership, University central offices, external vendors, and hospital partners. The position supports efficient contracting and payment processes in accordance with University policy, Department requirements, and State and Federal (CMS) requirements. It calls for financial capability, strong organization, comfort with contracts, spreadsheets, and government documentation, and the ability to track multiple agreements and deadlines in a fast-moving, high-visibility initiative.

Requirements

Bachelor’s degree required, preferably in business administration, public administration, finance, or a related field.
4–6 years of relevant experience in contract administration, grants/financial administration, or a similar operations role.
Strong attention to detail and discretion when managing sensitive financial and contractual information.
Excellent organizational and time-management skills, including the ability to track a high volume of agreements, deliverables, and deadlines across multiple vendors and hospitals.
Strong written and verbal communication skills and the ability to liaise professionally with University offices and external vendors and hospital administrators.
Proficiency with Excel and other Microsoft Office Suite products and University financial/procurement systems such as Workday or equivalent, or willingness to learn new systems.
Ability to work independently, exercise sound judgment, and escalate issues appropriately when navigating University policy or compliance questions.

Nice To Haves

Experience supporting contract or sub-award processes, such as drafting or routing agreements, tracking approvals, and coordinating with legal or finance offices, or prior grant administration experience.
Knowledge of sub-award agreements, consultant contracts, invoicing, and basic compliance requirements such as insurance certificates, W-9s, and scopes of work.
Experience in a university, government, or grant-funded environment.

Responsibilities

Provide day-to-day contracting and financial administration support across the Rural Health Transformation Program initiative.
Support execution of sub-award agreements, consultant and vendor contracts, and hospital efficiency fund agreements.
Track compliance and invoicing requirements associated with agreements and funds.
Coordinate with Roux program leadership, Northeastern University central offices, external Contracted Vendors, and hospital partners.
Help ensure contracting and payment processes proceed efficiently and comply with University policy, Department requirements, and State and Federal (CMS) requirements.
Track multiple agreements and deadlines across vendors and hospitals.