Program Coordinator-Rural Health Transformation Program (RHTP)

Northeastern University•Portland, ME

23h•$53,615 - $75,729

About The Position

The Roux Institute at Northeastern University serves as a Consolidated Partner to the Maine Department of Health and Human Services on Initiative 5 (Sustainable Rural Health Ecosystems) of Maine's Rural Health Transformation Program (RHTP). The Institute co-leads Hospital Efficiency and Stabilization work across Activity 5.1 (Hospital Efficiency and Financial Management) and Activity 5.2 (Regional Health Ecosystems Planning and Implementation). The Program Coordinator provides logistical, administrative, and stakeholder engagement support for the Hospital Sustainability Learning Collaborative under Activity 5.1 and the regionalized rural health ecosystems planning process under Activity 5.2. The role ensures that recurring convenings, individual hospital and regional stakeholder meetings, and cross-activity communications run smoothly, are well documented, and support the Provider's obligations to the Department under the Contract. The coordinator works closely with Roux Institute RHTP project leadership, Contracted Vendors, state RHTP personnel delivering technical assistance to rural hospitals, and regional stakeholders across Maine. The role routinely coordinates across organizations and levels of seniority and manages a high volume of scheduling, logistics, and documentation with strong attention to detail.

Requirements

Bachelor's degree required.
3–5 years of relevant experience in program or project coordination, event or meeting logistics, or administrative support.
Experience coordinating recurring meetings, convenings, or workshops for multiple external stakeholders, including scheduling, agenda preparation, materials distribution, and notetaking.
Strong analytical and technical abilities, with the ability to independently deliver high-quality, organized, repeatable results.
Excellent organizational skills and attention to detail; ability to manage multiple concurrent workstreams and deadlines.
Strong written and verbal communication skills, with judgment and diplomacy when interacting with hospital leadership, state government staff, and community stakeholders.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Microsoft Teams).
Ability to synthesize meeting notes and input into clear, concise summaries for reporting.
Ability to exercise discretion with sensitive or confidential information related to hospital finances and operations.

Nice To Haves

Relevant experience in a healthcare, public health, higher education, or government-facing setting is ideal.
Comfort with survey and data collection tools such as Qualtrics and shared file systems such as SharePoint.
Knowledge of or interest in rural health, hospital operations, or health policy.

Responsibilities

Coordinate logistics, administration, and stakeholder engagement for the Hospital Sustainability Learning Collaborative and the regional rural health ecosystems planning process.
Coordinate recurring convenings and individual hospital and regional stakeholder meetings, including scheduling, agenda preparation, materials distribution, and notetaking.
Support cross-activity communications and ensure meetings and convenings are well documented.
Coordinate with Roux Institute project leadership, Contracted Vendors, state RHTP personnel, and regional stakeholders.
Synthesize meeting notes and stakeholder input into clear, concise summaries for internal and Department-facing reporting.
Manage multiple concurrent workstreams and deadlines across the two activity areas.
Exercise discretion when handling sensitive or confidential information about hospital finances and operations.