Program Coordinator - Clinical

Hartnell Community College • Salinas, CA

2d • Onsite

About The Position

The Program Coordinator supports clinical programs in the Nursing and Health Sciences Department at Hartnell College. Under general supervision, the coordinator plans, develops, and implements student services or academic support programs and performs complex administrative, program, and grant-management work. The role collaborates with college stakeholders and healthcare facilities, recruits and maintains clinical placement sites, and maintains accurate program data to support student success and regulatory compliance.

For Nursing and Allied Health, the coordinator works with the director to coordinate clinical partnerships, including developing memorandums of understanding, business affiliation agreements, student policies and procedures, and related documentation. The coordinator compiles data for applicable accrediting agencies and coordinates cohort applications, including screening applications, managing waitlists, notifying students of status, and enrollment.

The position also supports program planning and assessment, budgets, funding, outreach, partnerships, records, reporting, and compliance. It serves as a day-to-day liaison with educational institutions, agencies, businesses, healthcare facilities, and other stakeholders. The position is a regular full-time, 12-month classified role at the Main Campus, with a Monday-through-Friday schedule of 8:00 a.m. to 5:00 p.m. Occasional travel to current or potential stakeholders may be required.

Requirements

• Bachelor’s degree and five years of experience in relevant program coordination or administrative support, or the equivalent; alternatively, an equivalent combination of training and experience.
• Knowledge of program goals, policies, procedures, and practices; student and community resources; outreach and marketing; event planning; educational systems; budgeting, payroll, accounting, research, and applicable laws and regulations, including FERPA.
• Ability to plan and implement programs, partnerships, outreach, and activities; coordinate and review staff work; evaluate applications and records for eligibility; analyze situations and make procedural decisions; support research, evaluation, compliance tracking, and reporting.
• Ability to communicate effectively orally and in writing, prepare reports and other written materials, use standard business software, maintain confidentiality, and exercise tact and diplomacy in sensitive situations.
• Ability to establish effective working relationships and demonstrate sensitivity to the diverse backgrounds and needs of students and staff.
• Some incumbents may be required to possess or obtain a valid California driver’s license and use a personal vehicle.
• Ability to work in an office environment with frequent interruptions; operate a computer keyboard; sit for extended periods; and bend, kneel, or reach to retrieve and file records.

Nice To Haves

• Preference may be given to candidates with prior experience in a teaching, simulation, or healthcare environment.

Responsibilities

• Plan, coordinate, and implement programs, services, and activities that support student academic, career, and personal success.
• Track and analyze data to evaluate program effectiveness, assess student and program outcomes, and recommend enhancements.
• Participate in program budget development and monitoring; research funding sources and assist with solicitation of grants, donations, and other funds.
• Maintain and purchase inventory and supplies.
• Assist with recruiting, hiring, training, scheduling, and monitoring program staff and student employees; review and process payroll timesheets.
• Determine eligibility for new and continuing students or participants, monitor ongoing eligibility, advise on access to resources, and help resolve eligibility issues.
• Maintain participant and case-management files and review student records while protecting confidentiality.
• Develop partnerships and liaise with educational institutions, community agencies, industry partners, county and state organizations, program participants, and other stakeholders.
• Develop clinical partnerships with the director, including facilitating memorandums of understanding, business affiliation agreements, student policies and procedures, and related documentation.
• Collect and compile data for accrediting agencies applicable to allied health programs.
• Coordinate cohort application screening, waitlist management, student status notifications, and enrollment.
• Research and compile statistical and financial data and prepare reports on objectives, program operations, compliance, and funding; maintain records-management systems.
• Support development and assessment of Student Learning Outcomes and Service Area Outcomes and implement program modifications with the supervisor and site manager.
• Coordinate communications, publicity, outreach, and marketing with college departments, students, educational institutions, and vendors.
• Attend advisory committee and other meetings and arrange meeting details as assigned.
• Oversee planning and implementation of major events, coordinating programs, campus facilities and departments, participants, vendors, and sponsors.
• Provide backup for department or division support staff and perform other assigned administrative and clerical duties.
• Occasionally travel to current or potential stakeholders to complete work or projects.

Benefits

• Full medical insurance for employees and a high percentage of coverage for eligible dependents.
• Dental insurance for employees and a high percentage of coverage for eligible dependents.
• Vision insurance for employees and a high percentage of coverage for eligible dependents.
• District-paid life, accident, and income protection insurance for the employee.
• Membership in the Public Employees’ Retirement System (PERS) is required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level