Program Coordinator
About The Position
AACOM is seeking a Program Coordinator to support programs, projects, and initiatives within our Graduate Medical Education (GME) Initiatives team. This role coordinates a variety of activities across GME and Medical Education, including programs, meetings and events, member engagement, communications, clinical education initiatives, data and reporting, and cross-divisional projects. This is an excellent opportunity for an organized and collaborative professional who enjoys coordinating multiple priorities, working across teams, and using technology and creative problem-solving to keep projects moving forward. Our ideal candidate is someone who: Is highly organized, detail-oriented, and comfortable managing multiple priorities and deadlines Communicates clearly and provides excellent service to internal and external stakeholders Takes initiative, follows through, and can work independently while collaborating effectively across teams Is comfortable using technology, including AI-enabled tools, to improve efficiency and support high-quality work Enjoys coordinating projects, programs, meetings, events, and communications
Requirements
- Bachelor’s degree.
- Three or more years of relevant program or project coordination experience is preferred, including experience delivering exceptional customer service and supporting professional membership programs.
- Exceptional attention to detail and strong organizational skills.
- Ability to prioritize multiple responsibilities in a fast-paced, deadline-oriented environment.
- Strong teamwork and relationship-building skills with internal and external stakeholders.
- Ability to use AI-enabled tools appropriately to streamline work while maintaining quality, confidentiality, and sound judgment.
- Strong self-motivation and ability to work effectively with minimal supervision.
- Excellent written and verbal communication skills.
- Experience coordinating meetings and events, including virtual meetings and webinars.
- Proficiency with Microsoft Word, Excel, Outlook, and SharePoint.
- Familiarity with data visualization tools such as Tableau.
- Strong research skills and the ability to exercise independent judgment and resolve issues efficiently.
Responsibilities
- Support the development, implementation, and evaluation of GME programs and initiatives.
- Assist with research, writing, reporting, surveys, quality improvement activities, and basic data analysis.
- Support the collection and reporting of KPIs and impact data.
- Coordinate task forces, work groups, meetings, webinars, and events, including scheduling, materials, communications, RSVPs, and logistics.
- Support professional development, special interest groups, and other membership programs and engagement activities.
- Maintain and analyze membership data and develop web content, newsletters, presentations, and other communications for internal and external audiences.
- Support selected clinical education initiatives, pilots, tools, partnerships, and educational offerings.
- Coordinate projects across GME, Medical Education, and UME Services, maintaining project plans, milestones, responsibilities, and follow-up.
- Work across teams to track responsibilities and dependencies, coordinate updates, and keep projects moving forward.
- Coordinate meeting agendas and minutes, schedules, travel arrangements, and other program and project materials.
- Maintain program documents, databases, trackers, email lists, and contact information.
- Use AI-enabled tools when appropriate to improve efficiency while maintaining accuracy and confidentiality.
Benefits
- Annual bonus program
- 403(b) with generous employer contribution
- Company-paid medical, dental, and vision insurance
- Company-provided life insurance, short-term disability, and long-term disability plans
- Flexible Spending Account
- 12 annual company-paid holidays
- Vacation & sick leave benefits
- Professional development opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
