Program Coordinator

University of New Mexico•Albuquerque, NM

11d•$20 - $27•Onsite

About The Position

The Center for Development and Disability (CDD), established in 1990, is New Mexico's University Center for Excellence in Developmental Disabilities Education, Research and Service. These centers, authorized by the Developmental Disabilities Assistance and Bill of Rights Act, build the capacities of states and communities to respond to the needs of individuals with developmental disabilities and their families. The CDD Prevention Unit operates three evidence-based home visiting programs: Nurse-Family, Parents as Teachers, and Healthy Families America. These community-based services provide critical support for vulnerable pregnant women, infants, and toddlers. As part of these services, we maintain extensive data into two database systems to track services, ensure we meet state and national benchmarks, and maintain fidelity to the models.

Requirements

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Nice To Haves

Experience coordinating administrative functions and/or services in a Home Visiting or community-based program.
Strong MS Office Suite skills including database applications.
Knowledge of HIPAA and PHI regulations.
Some completed college coursework.

Responsibilities

Organizing, auditing, and entering all HIPAA-compliant data from the evidence-based programs into two database systems: a state database and a national database. This includes, but is not limited to, intake paperwork, perinatal depression screenings, child development screenings, parent-child interactions screenings, the DANCE/PICCOLO, and intimate partner violence screenings.
Prepare documents for Operations Director for submission to the state funder. Tracking quarterly reports ensuring all data is accurate and communicating with direct service providers to update data as needed. Working closely with administrative support staff to manage and update reports. Audit caseload and productivity reports to ensure timely services and compliance with funder benchmarks.
Oversee record-keeping including completion of physical HIPAA compliant files, regular audits of files, archiving closed files with external company, and preparation of storage. This could include the supervision of a work study student.
Tracking and ordering inventory/supplies as required by the programs ensuring staff have the supplies required for service delivery. Communicating and working collaboratively with direct service staff to ensure they have access to inventory.
Monitor program activities including tracking new referrals and updating enrollments. This requires working with an external Am I Eligible (AIE) database system run by ECECD.