Program Coordinator, Lipscomb Anesthesiologist Assistant Studies Program - College of Pharmacy
Lipscomb University•Nashville, TN
•Onsite
About The Position
The Program Coordinator plays a vital role in the daily operations and strategic development of the Anesthesiologist Assistant Studies Program. This position supports the Program Director in all aspects of program administration, from student recruitment through graduation, while helping to achieve and maintain CAAHEP accreditation. The ideal candidate is highly organized, detail-oriented, and committed to supporting student success in a rigorous healthcare education environment.
Requirements
- Bachelor's degree or higher or 5+ years of relevant work experience
- Minimum of 2 years of professional experience in a relevant setting (healthcare, higher education, program administration, or related field)
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to learn and navigate university systems with training
- Excellent written and verbal communication skills
- Strong attention to detail and organizational abilities
- Professional appearance and demeanor in all interactions
- Ability to multitask and manage competing priorities effectively
- Commitment to student success and educational excellence
Nice To Haves
- Experience in healthcare education or graduate program administration
- Knowledge of accreditation processes and standards
- Experience with student information systems
- Event planning and coordination experience
- Familiarity with clinical education and rotation management
Responsibilities
- Assist students throughout their entire program journey, from initial interviews through graduation
- Coordinate student onboarding, orientation, and ongoing support services
- Serve as a primary point of contact for inquiries and concerns of enrolled students
- Maintain accurate student records and documentation
- Support the Program Director in achieving initial CAAHEP accreditation
- Assist in maintaining ongoing accreditation standards and compliance requirements
- Prepare and organize documentation for accreditation reviews and site visits
- Track and report program outcomes and metrics
- Assist the Program Director in managing academic scheduling for the 28-month program curriculum
- Assist in the coordination of clinical rotation schedules with healthcare facilities and preceptors
- Oversee program facilities and resources to ensure optimal learning environments
- Assist in documentation collection, tracking, and site specific requirements for clinical placements, including, BLS, health records, drug screens and background checks
- Assist in the collection and review of preceptor evaluations for completeness, accuracy and corrections
- Aggregate evaluation data & rotation grades based on rubrics and established policies for grade reports
- Coordinate logistics for program-related meetings and special events
- Work collaboratively with the Program Director and Graduate Enrollment Counselor to plan and execute program events, including recruitment initiatives, open houses, orientations, and graduation ceremonies
- Manage event budgets and vendor relationships
- Assist in the recruitment and hiring process for additional faculty and staff
- Support faculty with administrative needs and resource coordination
- Facilitate communication between program leadership, faculty, and students
- Manage program facilities and ensure adequate resources are available
- Update program website content and communications
- Prepare reports, presentations, and correspondence as needed
- Navigate university systems and processes effectively
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
