Program Coordinator, Partnerships YLAI

IREX•Washington, DC

15h•$25 - $32•Onsite

About The Position

The Program Coordinator supports the delivery of high-quality, mission-driven programs within IREX’s Global Impact Hub. The role coordinates program operations, participant and stakeholder engagement, training and learning activities, events, travel, data management, communications, and reporting. The coordinator owns recurring workstreams, anticipates needs, resolves routine issues, and maintains accurate, compliant, and participant-centered processes across U.S.-based and international activities. The position is based at IREX headquarters in Washington, DC. In-person work is required under IREX’s Flexible Work Policy, currently at least two days (16 hours) per week in the office, including Wednesday. The role also contributes to proposal development, research, work planning, program design, and operational improvements.

Requirements

Bachelor’s degree.
Unrestricted authorization to work in the United States.
Strong written and verbal communication and presentation skills for engaging diverse audiences and facilitating meetings.
Ability to coordinate meetings and activities, collaborate, and communicate effectively day to day with team members and partners.
Problem-solving skills and ability to escalate risks in fast-paced program environments.
Cross-cultural communication skills and ability to work effectively with international participants, commercial partners, and colleagues.
Data management, reporting, documentation, and attention to accuracy in administrative and financial processes.
Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, Copilot, and Teams, and experience using project management or collaboration tools.
Demonstrated understanding of Latin America and the Caribbean and recent developments in the region.
Interest or familiarity with developing and maintaining partnerships with private-sector organizations, small and medium-sized businesses, universities, accelerators, chambers of commerce, professional associations, or entrepreneurship support organizations is preferred.

Nice To Haves

Two or more years of work experience with exchange, alumni, professional training, leadership development, entrepreneurship, or private-sector engagement programs.
Experience coordinating partnership workplans, deliverables, compliance documentation, and follow-up.
Experience supporting recruitment, onboarding, advising, and retention of external volunteers, partners, or other stakeholders.
Experience coordinating subawards, grants, contracts, cooperative agreements, partner deliverables, and compliance documentation.
Experience facilitating meetings, workshops, orientations, networking opportunities, or professional learning experiences.
Experience supporting program budgeting, procurement, invoice processing, financial tracking, and compliance requirements.
International work or study experience in Latin America or the Caribbean.

Responsibilities

Coordinate recurring program workflows, calendars, records, shared platforms, and inboxes.
Support pre-departure orientation and training through Canvas or a comparable learning management system, including enrollment, materials, participant tracking, and troubleshooting.
Coordinate domestic and international travel booking and logistics for YLAI participants; maintain documentation and flag risks, delays, and follow-up needs.
Serve as a consistent point of contact for participants and provide timely, culturally responsive advising before, during, and after program activities.
Support the identification, cultivation, recruitment, and retention of U.S.-based partners, including businesses, accelerators, universities, entrepreneurship support organizations, and corporate partners for participant placements.
Track partner and stakeholder communications, commitments, and follow-up actions, escalating complex matters to program leadership.
Coordinate procurement for partners, venues, lodging, meals, transportation, and other event needs in accordance with established procedures.
Perform financial administration tasks as directed by project leadership, including check requests, sub-award approval-level processes, PAM, and vendor RFPs.
Prepare procurement documentation, collect and organize vendor information, support payment and reconciliation processes, and monitor logistics against approved plans and timelines.
Maintain complete and accurate financial and operational records in coordination with internal operations and finance colleagues.
Track partner engagement, satisfaction, deliverables, and compliance documentation; flag risks and support follow-up actions.
Coordinate logistics for in-person and virtual events; support communications, programmatic reporting, and monitoring, evaluation, and learning activities through data collection, analysis, quality checks, and documentation.
Collaborate with communications, alumni, training, and monitoring and evaluation teams to align event activities with broader YLAI goals and outcomes.
Coordinate day-to-day work with a Program Associate or other team members, including task follow-up, information sharing, and implementation support.
Share progress and risks, propose practical process improvements, and guide discrete tasks or workstreams as assigned.
Contribute to proposal development, research, work planning, drafting, and other Global Impact Hub priorities.
Support efforts to connect participants and businesses with opportunities related to market expansion, business development, industry knowledge, innovation, scaling, investment readiness, and longer-term commercial relationships.
Apply implementation lessons to strengthen program design, tools, and operational approaches.