Program Coordinator of the Career Development Center

Hamline University • Saint Paul, MN

1d • Onsite

About The Position

Hamline University, founded in 1854 as the first university in Minnesota and among the first coeducational institutions in the nation, provides a world-class education. The university fosters an ethic of civic responsibility, social justice, and inclusive leadership and service among its faculty, staff, and students. As an Equal Opportunity employer, Hamline University does not discriminate on various protected statuses and provides reasonable accommodations to qualified individuals with disabilities. The Program Coordinator of the Career Development Center is responsible for creating a welcoming and inclusive environment for Hamline’s diverse undergraduate students as they explore and prepare for their careers. This role involves office management, front desk services, and administrative support within the Career Development Center. Key aspects of the position include planning job fairs, building employer relationships, providing student-facing support, and demonstrating strong organizational and communication skills.

Requirements

• Accurate, detail oriented, and highly organized with a strong sense of processes and systems.
• Strong written and oral communication, listening, and problem-solving skills.
• Effective interpersonal skills: warm, welcoming and professional demeanor.
• Computer skills/experience.
• Commitment to serving student, alumni, faculty, and employer populations with diverse cultural backgrounds, interests and goals.
• Bachelor’s Degree from an accredited college or university.
• Two (2) years professional experience in a clerical position.
• Two (2) years professional experience utilizing Microsoft office, including Word, Excel, and complex mail merges.

Nice To Haves

• Two (2) years professional experience within a higher educational institution working with confidential student information.

Responsibilities

• Coordinate the front desk operations by welcoming and assisting guests of the CDC.
• Maintain up to date office communication (phone & email) through knowledgeable responses to questions about CDC services, deadlines, programs, resources, and events.
• Support CDC staff by scheduling appointments, monitoring visitors to the CDC, managing inventory of supplies, and administering mailings from CDC.
• Process budget paperwork relative to reimbursements, invoices, etc.
• Facilitate all logistical details for CDC programs and events including room layout, event set-up, and catering requests.
• Market CDC events and programs through direct outreach to students, faculty, staff, and alumni as needed as well as through collaboration with various campus offices.
• Operate office technology including CDC staff calendars and work with specific platforms such as Handshake, Google Suite, Forage, Canvas, and EAB-Navigate.
• Collaborate with other CDC staff members to assist employer scheduling for on-campus tabling (schedule space, manage calendar, and provide hospitality for employers).
• Assist staff in collecting, tallying, summarizing data and developing appropriate reports.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees