Program Coordinator II - Board of Supervisors (Prescott)

Yavapai County Government•Prescott, AZ

7d•Onsite

About The Position

Yavapai County Board of Supervisors' Office is seeking a highly organized, collaborative, and service-oriented professional to join our team as a Program Coordinator II. This position performs professional and administrative work in support of the Office's operations, priorities, and services to the community, including accepting and processing Freedom of Information Act (FOIA) requests. The ideal candidate will demonstrate strong organizational and communications skills, sound judgement, attention to detail, and the ability to manage multiple priorities in a fast-paced public sector environment. This position works collaboratively with internal departments, community partners, stakeholders, and members of the public while providing professional administrative support and ensuring work is completed accurately, efficiently, and in accordance with established policies and procedures.

Requirements

Associate degree in business administration, public administration, management, behavioral science, or related field.
A minimum of two (2) years of progressively responsible administrative and/or program/project management experience.
An equivalent combination of directly related work experience and education may substitute for the degree requirement on a year-per-year basis.
Must possess a valid Arizona driver’s license.
Knowledge of relevant federal, state, and county codes, laws, and regulations.
Knowledge of business English, spelling, grammar, punctuation, and composition.
Knowledge of clerical office practices and procedures.
Knowledge of research techniques and report writing.
Knowledge of current Microsoft Office software.
Knowledge of filing and recordkeeping.
Skill in communicating effectively verbally, in writing, orally in a face-to-face setting, and by telephone with the public and employees.
Skill in public speaking and presentations.
Skill in organization and adherence to detail.
Skill in establishing and maintaining effective working relationships with employees, other agencies, and the public.
Ability to perform work in an accurate, neat, and thorough manner and follows all applicable policies.
Ability to exercise critical thinking and refer to regulatory and professional standards in making decisions.
Ability to identify priority concerns, develop, and implement appropriate responses.
Ability to work independently on moderate to complex projects/programs with minimal supervision.
Ability to exercise good judgement and discretion in accomplishing objectives.
Ability to keep management informed of key operating issues affecting the department.
Ability to remain current in knowledge required to perform assigned duties.
Ability to handle confidential matters and maintain discretion.
Ability to act with courtesy, tact, and diplomacy.

Responsibilities

Provides customer service, answer questions regarding policies, codes, rules, and regulations.
Conducts research, compiles and analyzes data to make recommendations as needed.
Performs a variety of administrative tasks, including preparing reports, records, correspondence, and other documents.
Develops operational procedures and policies for review by management; develops, implements and/or oversees training programs for staff and/or volunteers.
Provides direction, guidance, and leadership to staff as needed.
Evaluates program effectiveness, and ensures compliance with applicable policies, rules and/or regulations.
Maintains office records/files and databases that may include confidential and sensitive information.
Prepares and presents information as required by department.
Coordinates projects and programs as assigned and advises department of progress, timelines, work status, and plans.
Participates in administrative meetings and trainings required by County, State, department, and/or other third-party partners.
Performs other job-related duties as assigned.