Deputy Clerk of the Board of Supervisors II - Confidential

County of Mendocino•Ukiah, CA

5d•Onsite

About The Position

Under general supervision, performs a variety of complex and confidential administrative, programmatic, analytical, and technical functions in support of the operations of the Board of Supervisors and Clerk of the Board. This position receives an additional 5% Confidential premium. Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600.

Requirements

High school diploma or GED
Two (2) years’ experience in administrative support that includes responsibility for preparing agendas and taking minutes for meetings of boards, commissions, or other public bodies
One (1) year experience as Deputy Clerk of the Board of Supervisors I, or its equivalent.
Knowledge of modern principles, practices and legislative trends relative to County government and government officials.
Knowledge of California Records Management Association practices, procedures and protocol.
Knowledge of The Brown Act and Roberts Rules of Order.
Knowledge of applicable federal, state and local ordinances, codes, laws, acts, mandates, requirements, etc.
Knowledge of external governmental bodies and agencies related to area of assignment.
Knowledge of County government operations and organization, including internal departmental and County policies and procedures.
Knowledge of correct English usage, including spelling, grammar, punctuation, and vocabulary.
Knowledge of methods and techniques of research, statistical analysis and report presentation.
Knowledge of computer applications and hardware related to the performance of the essential functions of the job.
Knowledge of administrative skills and practices.
Knowledge of effective writing skills.
Knowledge of standard business arithmetic, including percentages and decimals.
Skill in preparing clear and concise reports, correspondence and other written materials.
Skill in using tact, discretion, initiative and independent judgment within established guidelines.
Skill in analyzing and resolving office administrative situations and problems.
Skill in researching, compiling, and summarizing a variety of informational and statistical data and materials.
Skill in organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction.
Skill in applying logical thinking to solve problems or accomplish tasks; understand, interpret and communicate complicated policies, procedures and protocols.
Skill in transcribing information from dictating equipment.
Skill in communicating clearly and effectively, both orally and in writing, with internal staff, citizens, and other departmental staff in order to give and receive information in a courteous manner.
Skill in operating and performing routine maintenance of general office machines and equipment.
Ability to analyze administrative problems and situations.
Ability to read and interpret documents such as operation and maintenance instructions, procedure manuals, etc.
Ability to understand and carry out written and oral instructions, giving close attention to detail and accuracy.
Ability to establish and maintain effective working relationships with others.
Ability to present appropriate facts in written and oral form.
Ability to add, subtract, multiply and divide whole numbers, common fractions and decimals.
Ability to deal with problems involving several variables in standardized situations.
Regularly required to sit, use hands to finger, handle, or feel objects, to reach with hands and arms, and speak and hear.
Lift and carry, push and/or pull, or move objects weighing up to 20 pounds.

Nice To Haves

Valid Driver's License is preferred but not required.
Some positions in this classification may require possession of a valid California driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Responsibilities

Perform duties in support of a variety of departmental program regulations such as Board of Equalization, tax assessment appeals, California Map Act/subdivision map recordation requirements, Williamson Act (land preserve contracts, appeals of land use decisions, etc.), ensures compliance with applicable program regulations.
Assist with the scheduling and preparation of the County Board of Supervisors agendas and related items.
Attend meetings of the Board of Supervisors and other bodies, taking minutes of proceedings for permanent records, call roll, mark exhibits and administer oaths when necessary.
Transcribe minutes and prepare for final review, provide notification of Board actions; create minute orders for items requiring continuation, follow-up upon Board direction; track Board activities and provide reports to ensure completion of assigned project.
Review correspondence, reports and contracts from various meetings for content, comprehension, accuracy, etc.
Participate in the development, evaluation and implementation of policies, procedures and standards for the department and ensures compliance, recommends improvement when necessary.
Interact and collaborate with a variety of high-level individuals, both internally and within the community to provide information; respond to various inquiries of the public, media, County departments; receives policy, service and information requests and refer to appropriate division/department for processing, follow-up and/or review.
Maintain departmental information services systems including: administering customized records management, Internet site and imaging system software; providing staff training; troubleshooting problems; making recommendations for purchases; arranging for software/upgrade installations; performing system back up functions.
Prepare complex, routine and non-routine reports as requested; receive, sort, and summarize material for the preparation of reports; research, compose and distribute confidential and non-confidential correspondence, agendas, letters, legal notices, resolutions, presentations and related items using a variety of software.
Relieve officials of routine administrative details such as reviewing reports for accuracy and conformance to policies and standards; monitoring and communicating departmental policies and procedures, and updating publications for final approval; report administrative and/or operational problems to supervisor.
Coordinate and schedule appointments, meetings, or reservations at the request of staff; prepare the location, photocopy materials and prepare agendas.
Act in the capacity of the Clerk of the Board in the absence of the Clerk of the Board.
Exercise independent judgment in presenting solutions to internal and external customers.
Maintain and upgrade professional knowledge and skills by attending seminars and training programs and by reading trade and professional journals and publications.
May deal with sensitive and confidential matters at the discretion of the department director.
Enter and retrieve a variety of complex information from a computer terminal.
May serve as backup for other positions within the department.
May train other staff.
Perform other related duties as assigned.