Program Coordinator II, Graduate Programs
About The Position
The Program Coordinator II provides advanced administrative, operational, and programmatic support for graduate programs within the School of Public and Allied Health. Reporting to the Program Director for Graduate Programs, the Program Coordinator II coordinates day-to-day graduate program activities, student services, admissions processes, recruitment initiatives, compliance documentation, data management, reporting, and event coordination. The position serves as a primary point of contact for prospective and current graduate students and works collaboratively with faculty, division leadership, academic advisors, enrollment management personnel, and university offices to support graduate student success, enrollment growth, accreditation readiness, program assessment, and continuous improvement initiatives. The Program Coordinator II exercises independent judgment in coordinating program operations and managing multiple priorities while ensuring compliance with university, state, and accrediting agency requirements. Based on the responsibilities defined for the Program Director, the role provides operational support across graduate program administration, recruitment, assessment, reporting, compliance, and student success functions. The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.
Requirements
- Bachelor’s degree
- Four years of related experience.
- Knowledge of word processing, spreadsheet, and database applications.
- Ability to multitask and work cooperatively with others.
- Verbal and written communication skills.
Responsibilities
- Coordinate daily operations and administrative activities for graduate programs within the School.
- Serve as the primary contact for graduate student inquiries and provide information regarding admissions, enrollment, degree requirements, and university resources.
- Assist with graduate admissions processing, application tracking, student onboarding, and orientation activities.
- Coordinate degree plans, student records, graduation reviews, and academic documentation.
- Maintain graduate program files, databases, records, and operational documentation.
- Monitor workflow processes and recommend improvements to increase efficiency and effectiveness.
- Coordinate graduate recruitment events, information sessions, open houses, and outreach activities.
- Assist with the development and distribution of recruitment and marketing materials.
- Communicate with prospective students regarding admissions procedures and program requirements.
- Support student retention and success initiatives through proactive communication and program coordination.
- Assist with graduate student workshops, orientations, career development activities, and special events.
- Collect, maintain, and verify graduate program data related to enrollment, retention, graduation rates, and student outcomes.
- Prepare recurring and ad hoc reports for the Program Director, Dean, and University stakeholders.
- Assist with accreditation activities, program reviews, assessment reporting, and continuous improvement initiatives.
- Ensure program records and documentation comply with university, state, federal, and accreditation requirements.
- Support audit preparation and data validation efforts.
- Coordinate meetings, workshops, and professional development activities for graduate programs.
- Prepare agendas, meeting materials, correspondence, reports, and presentations.
- Serve as liaison between students, faculty, advisors, and university administrative offices.
- Assist faculty with graduate program administrative processes and documentation requirements.
- Assist in monitoring graduate program operating budgets and expenditures.
- Process purchasing, travel requests, reimbursements, and other administrative transactions in accordance with university policies.
- Maintain inventory and coordinate resources for graduate program activities.
- Participate on school and university committees as assigned.
- Support special projects, strategic initiatives, and accreditation efforts.
- Perform other duties as assigned by the Program Director for Graduate Programs.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
