Graduate Program Coordinator II

University of Texas at Austin

12d•$52,000•Onsite

About The Position

The Department of Nutritional Sciences at the University of Texas at Austin is seeking a Graduate Program Coordinator II to manage and administer its graduate programs. This role involves coordinating committee meetings, managing admissions and recruitment processes, onboarding new students, tracking student progress, assisting with funding and fellowship applications, supporting curriculum development, and generating program assessment reports. The department's research focuses on how nutrients, foods, and dietary patterns impact health at various levels, from molecular to societal.

Requirements

Bachelor’s Degree and five years’ experience working with college students in an administrative or advising capacity
Proficiency with Adobe Pro, Microsoft Excel and Word
Competencies: Accuracy and attention to detail, strong Initiative skills, decision making and critical thinking, effective and responsive communication, interpersonal relationships, service excellence, and problem solving
Highly collaborative, team-focused mindset
Demonstrated ability to prioritize tasks and work independently to complete those tasks
Strong organizational skills with attention to detail

Nice To Haves

Familiarity with higher education tracking and management systems and the University of Texas at Austin (UT-Austin) policies is a plus
Familiarity with Workday, EASI, DEFINE and other internal UT systems.

Responsibilities

Coordinates Executive Committee and Graduate Studies Committee (GSC) meetings, prepares agendas and minutes, tracks committee actions and decisions, and maintains centralized program records, templates, and documentation.
Serves as primary contact for graduate student applicant communications, assists with building and maintaining applicant tracking systems, interacts with the Graduate School on admissions processes, supports faculty with student recruitment efforts, and coordinates admissions events and application review.
Guides incoming students through hiring, onboarding (IDs, insurance, stipends, course registration), and works with the Graduate Advisor to monitor student milestones — annual reviews, progress, qualifying exams, candidacy, and defenses. Provides student advocacy across campus graduate departments. Works closely with the Graduate School and Texas Global regarding requirements and documentation for all new students.
Maintains funding opportunity databases, tracks student eligibility and funding history, coordinates nomination and application processes, compiles faculty voting/rankings, and manages award communications.
Supports curriculum and handbook review and proposal submissions, tracks curriculum actions and approvals, maintains program website content, and supports program reviews. Assists with semester teaching and research assignments, and detail-oriented tracking throughout a student's time in the program.
Maintains program databases and generates reports on admissions, enrollment, graduation rates, and candidacy milestones for internal and institutional use.