Graduate Program Coordinator

University of Oregon•Eugene, OR

10d•$19 - $29•Onsite

About The Position

The College of Arts and Sciences (CAS) is the intellectual hub of the University of Oregon, serving nearly two-thirds of all students. Home to more than 800 faculty across 50+ departments and programs in the humanities, natural sciences, and social sciences, CAS is a dynamic and interdisciplinary academic community. Our faculty and advisors work closely with students to develop critical thinking, analytical reasoning, and clear communication skills to address real-world challenges. CAS staff and managers are integral to this work, playing vital roles in supporting academic excellence and advancing the mission of both the College and the University. This position is in an Academic Service Unit (ASU), which houses staff and managers who provide administrative, strategic, and operations support to multiple academic departments in CAS. The Graduate Program Coordinator supports graduate students within the assigned Academic Support Unit (ASU), and assists the Academic Programs Manager in administrative tasks and special projects, developing an in-depth knowledge and expertise to consistently coordinate and administer graduate program operations and special projects in assigned areas. This position is a primary, day-to-day point of contact for graduate students, responsible for independently communicating with individuals and groups at all levels of the university to research and interpret information. This position oversees and coordinates the administration of the graduate programs within the assigned ASU. In assigned areas, the position will provide guidance to students and faculty related to curriculum, application requirements, academic planning and scheduling, and special programs. This position also assists the Academic Programs Manager and ASU faculty with special projects as needed. This position is responsible for communicating with current and prospective students about deadlines, rules, and requirements; managing graduate websites; graduate student recruitment efforts toward enrollment goals; maintaining graduate student records; monitoring student progress, and compiling all graduate applications. The Graduate Program Coordinator also works with the Psychology Director of Clinical Training to support clinical program administration, including student admissions and recruitment, regulatory requirements, and accreditation through the American Psychological Association (APA) and Psychological Clinical Science Accreditation System (PCSAS). In addition, this role supports current student academic and program milestones and provides program verification for alumni. Special projects require independent research, analysis, review, and interpretation. The position may initiate and/or propose such projects and studies, or be assigned projects from Department Heads, Directors, or Academic Programs Manager. This position has responsibility for undertaking projects from set-up through completion and has near-exclusive control of many projects. Examples of projects include special event planning (e.g., symposia, conferences, etc.) and course schedule development. This position reports directly to the Academic Programs Manager and works on the Academic team within the ASU. Decisions likely to be made in this position include implementing departmental priorities, developing procedures, appropriately interpreting and applying established policies and procedures, and recommending appropriate actions regarding confidential issues.

Requirements

Two (2) years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
An Associate's degree in Office Occupations or Office Technology; OR
Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
Ability to work effectively both independently and as a member of a team.
Ability to effectively manage competing priorities and deadlines, solve problems, and adapt to changing needs while maintaining strong organization and attention to detail.
Exhibit a high level of interpersonal communication skills to handle sensitive and confidential situations with tact and diplomacy.
Ability to understand and follow guidelines, policies, and procedures.
Skilled in Microsoft Office, Word, Excel, PowerPoint, and Outlook; ability to learn other specialized software.
Ability to work with faculty, staff, and students from diverse backgrounds in support of an inclusive, welcoming environment.

Nice To Haves

Experience working in higher education.
Experience identifying, analyzing, and tracking large volumes of data/information on an ongoing basis while correcting identified discrepancies.

Responsibilities

Supports graduate students within the assigned Academic Support Unit (ASU).
Assists the Academic Programs Manager in administrative tasks and special projects.
Coordinates and administers graduate program operations and special projects in assigned areas.
Serves as a primary, day-to-day point of contact for graduate students.
Communicates with individuals and groups at all levels of the university to research and interpret information.
Oversees and coordinates the administration of the graduate programs within the assigned ASU.
Provides guidance to students and faculty related to curriculum, application requirements, academic planning and scheduling, and special programs.
Assists the Academic Programs Manager and ASU faculty with special projects.
Communicates with current and prospective students about deadlines, rules, and requirements.
Manages graduate websites.
Supports graduate student recruitment efforts toward enrollment goals.
Maintains graduate student records.
Monitors student progress.
Compiles all graduate applications.
Works with the Psychology Director of Clinical Training to support clinical program administration, including student admissions and recruitment, regulatory requirements, and accreditation.
Supports current student academic and program milestones.
Provides program verification for alumni.
Undertakes special projects requiring independent research, analysis, review, and interpretation.
May initiate and/or propose special projects and studies.
May be assigned projects from Department Heads, Directors, or Academic Programs Manager.
Has responsibility for undertaking projects from set-up through completion and has near-exclusive control of many projects.
Examples of projects include special event planning (e.g., symposia, conferences, etc.) and course schedule development.