Part-Time: Program Coordinator I, Internal Catering

Aims Local College District•Greeley, CO

6d•Onsite

About The Position

Aims Community College seeks a motivated and organized Internal Catering Coordinator to assist in catering planning and execution at events hosted by internal clients. As events at Aims Community College increase, the Coordinator will develop and maintain a system to provide affordable and appetizing catering at events hosted by internal clients. This position will prepare and serve catered food and beverage options and is expected to provide excellent customer service. The Coordinator will work closely with the Office of Events, Facilities and Operations, and Food Services. This position is responsible for day to day operations of providing catering at internal client events across four campuses. Responsibilities include coordinating internal catering requests, preparing food to be served in event spaces or from the Aims food truck at events, coordinating requests internally or ordering from external vetted food vendors as necessary, and maintaining an organizational system to ensure timely and accurate deliveries. This position is one of the contacts for campuses and external vendors for catering orders related to internal events.

Requirements

Associates Degree in Culinary Arts, Hospitality Management, Food Service Management, Catering and Event Management, Restaurant Management, Baking and Pastry Arts, Nutrition and Dietetics, or Business Administration with an emphasis in food and beverage or hospitality; plus three (3) years of work experience in catering, food service operations, or hospitality, OR an equivalent combination of education and/or work experience.
Strong organizational and interpersonal communication skills.
Ability to organize and prepare food orders accurately and on time.
Ability to establish and maintain positive working relationships with faculty, staff, students, vendors, and the general public.
This position requires the use of a company vehicle for business travel.
The selected candidate must successfully pass an MVR and be insurable under Aims insurance.

Nice To Haves

Experience in a college, university, or institutional food service setting.
Additional experience in menu planning, cost control, vendor coordination, and event logistics is highly desirable.
Candidates with prior supervisory experience, ServSafe certification, or familiarity with POS and catering management systems (such as Toast, Square, or Smartsheet) are strongly encouraged to apply.
Experience coordinating events, preparing and presenting food for large groups, and maintaining high standards of sanitation and customer service in a professional kitchen or catering environment is preferred.
Experience with food truck operations or on-site event service is also beneficial.
Strong communication and interpersonal skills with the ability to work effectively with diverse teams, students, and campus departments.
Excellent organizational and time management abilities, with attention to detail and the capacity to manage multiple events simultaneously.
Demonstrated problem-solving and adaptability skills in a fast-paced environment.
A positive, professional attitude with a strong focus on customer service, teamwork, and collaboration.
Initiative, reliability, and the ability to maintain composure under pressure are also highly valued.

Responsibilities

Coordinate orders and requests from internal clients.
Respond to internal client phone calls and email requests for catering services.
Control food costs by monitoring waste and portion control, proper rotation of products, inventories, and proper use of equipment, which includes receiving and inspecting incoming food and non-food items.
Input catering orders for Aims signature events, coordinating with Aims Food Services as needed.
Order and coordinate needed supplies for events.
Organize current, future, and past event catering requests to streamline efficient service and ensure timely billing.
Coordinate the logistics of the internal catering, including product availability, preventive maintenance, product rotation, and health and safety compliance.
Complete and perform catering duties on schedule, ensuring food is delivered on time and prepared in alignment with Health Department Guidelines.
Audit banquet checks to ensure that services rendered are properly invoiced in a timely manner.
Provide post-event invoice information to Staff Associate for final client invoices.
Perform aspects of food and beverage preparation, presentation, and scullery tasks.
Set up, serve and/or break down coffee breaks, receptions, and other functions as assigned.
Demonstrate an understanding of emergency procedures to include fire, life, and safety.
Occasionally work at external client events and signature college events to support the Banquet Coordinator.
Ensure cleanliness of the Welcome Center kitchen and Aims food truck, fully stock kitchen and truck with cleaning supplies and perform or assist with maintenance and cleaning duties as required.
Ensure compliance with local health department regulations for safety, cleaning, sanitation, and food preparation.
Order and maintain inventory for basic beverage service at events including coffee supplies, drink mixes, and paper supplies.
Organize and maintain cleanliness of kitchen storage areas.
Maintain vetted food vendor list for internal events.
Assists with developing policies and procedures that are related to internal catering requests.
Serve as backup to the Banquet Coordinator in the Coordinator’s absence for matters related to external clients, inspections and licenses.