Program Coordinator I-1
About The Position
We’re looking for a highly organized Program Coordinator who can support the planning, development, and implementation of Project ROOTS. This role works in close collaboration with PIs, the Program Director, Program Managers, and the Literacy Coordinator. This role involves keeping complex, multi‑state project work on track by managing logistics, documentation, communication, and day‑to‑day coordination. The Program Coordinator is a proactive problem‑solver that maintains accurate records, supports events and trainings, and ensures materials and technology are where they need to be. If you thrive in a fast‑paced environment where details matter and collaboration is essential, we encourage you to apply! Please note: This position is grant funded which is renewed under the provisions of the grantor of the agreement.
Requirements
- Bachelor’s degree or equivalent combination of education and experience.
- Two years of related experience.
Nice To Haves
- Bachelor’s degree in education or related field.
- Experience working in a public-school districts.
Responsibilities
- Support the Program Manager in coordinating all aspects of Project ROOTS.
- Assist with committee meetings, including preparing meeting materials and documentation.
- Research and recommend improvements to existing program components.
- Assist the Logistics Coordinator with ordering and tracking program materials needed for implementation.
- Prepare and manage program-related correspondence connected to program operations.
- Coordinate logistics and travel for implementation‑related seminars, workshops, orientations, and special events.
- Create, organize, and maintain program files, databases, and documentation.
- Serve as the primary point of contact for program inquiries and provide timely responses.
- Coordinate day‑to‑day project activities across Texas and Mississippi in collaboration with Project Managers and Coordinators.
- Facilitate communication among project leadership, researchers, tutors, virtual coaches, school personnel, and district partners.
- Maintain shared calendars, timelines, agendas, and follow‑up documentation to ensure alignment across all project strands.
- Support scheduling and coordination of VPD sessions, VPLCs, tutoring sessions, observations, coaching cycles, and ROOTS Institutes.
- Serve as a liaison with school‑based technology personnel to support deployment and troubleshooting of project technology tools.
- Assist in developing proposals to secure program funding and support.
- Manage inventory, organization, and tracking of LIS instructional materials, ROOTS tutoring guides, MOOPILs, handbooks, and technology devices.
- Oversee packaging, labeling, shipping, and distribution of materials to schools, tutors, and coaches in Texas and Mississippi.
- Maintain accurate inventory logs, shipment records, and receipt confirmations to support fidelity monitoring and audit readiness.
- Coordinate replacement, repair, and redistribution of technology devices and instructional materials.
- Support the Logistics Coordinator to ensure materials align with implementation timelines for treatment, control, and delayed‑release groups.
- Coordinate logistics and travel for program seminars, workshops, orientations, and other special events.
- Ensure timely and effective communication regarding event schedules, requirements, and updates.
- Prepare, manage, and distribute general program correspondence.
- Assist in creating, formatting, and disseminating program materials.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
