Program Coordinator, Events & Communications

University of Maryland•College Park, MD

1d•$30 - $40•Hybrid

About The Position

xFoundry is seeking an experienced, highly dependable Program Coordinator to take ownership of several important workstreams across our programs and events. The primary focus during this contract will be supporting the planning and execution of the April 2027 NEXPLORE summit. This person will own defined areas of event coordination, including speaker and guest logistics, venue and contract management, information tracking, follow-up, and the preparation of event communications and materials. Beyond NEXPLORE, the coordinator will support related program and communications projects to support program growth. This includes coordinating additional partner-facing events, drafting practical content, updating existing materials, and keeping time-sensitive projects organized. This is a hands-on execution role for someone experienced with a fast-moving workplace who can take responsibility for an assignment, exercise good judgment, and carry it through to completion.

Requirements

At least 6 years of professional workplace experience
Demonstrated experience coordinating projects with multiple stakeholders and deadlines
Strong writing, editing, and proofreading skills
Proficiency with standard workplace and collaboration tools
Bachelor’s degree from an accredited college or university.
One (1) years of professional event coordination experience.
Knowledge of event planning and production.
Knowledge of marketing and social media.
Skill in oral and written communication.
Skill in the use of Microsoft Office and Google Workspace products.
Ability to interpret and apply policies, procedures, regulations, and laws.
Ability to multitask while demonstrating a commitment to customer service.
Strong written and verbal communication skills with meticulous attention to detail, consistency, and clarity, particularly when handling names, dates, schedules, and externally distributed materials
Experience leading corporate events or external-facing, large-scale programs
Experience supporting external-facing communications, messaging, and events
Confidence in efficient, persistent follow-up and problem-solving on the spot
Strong project management and organizational skills

Nice To Haves

Graphic or web design experience a plus
Start-up or established entrepreneurial experience a plus
CMP, CMES or other certification preferred

Responsibilities

Oversee all event logistics, details, deadlines, and coordination for the NEXPLORE summit.
Own and maintain accurate speaker, guest, partner, and attendee trackers.
Coordinate invitations, confirmations, scheduling, pre-event meetings, and follow-up for speakers and guests.
Gather speaker information, biographies, headshots, presentation materials, and logistical requirements.
Coordinate speaker travel details as needed.
Serve as a day-to-day liaison among internal team members, speakers, partners, vendors, and the event-production team for assigned workstreams.
Identify missing information or potential problems and follow through until they are resolved.
Support onsite execution during the week of April 5, 2027.
Coordinate selected meetings, dinners, partner engagements, student-facing events and smaller program events.
Draft straightforward, elegant, clear, and on-brand content such as emails, invitations, event descriptions, agendas, speaker materials, and program updates.
Support the Programs team on student outreach and engagement efforts and materials.
Create or update presentations, flyers, one-pagers, and other materials using established templates.
Make basic content updates to existing webpages and other digital materials.
Other duties as assigned.