Program Coordinator, Center for Adult and Continuing Education

HUSTON-TILLOTSON UNIVERSITY•Austin, TX

2d•$55,000 - $0•Onsite

About The Position

The Program Coordinator for the Center for Adult and Continuing Education (CACE) provides administrative, operational, and programmatic support for Huston-Tillotson University's Adult Degree Program (ADP), HT Online, Continuing Education initiatives, and the HT-California initiative. This position plays a critical role in ensuring the effective coordination of academic programming, instructor assignments, student support processes, and day-to-day operations. The ideal candidate is highly organized, detail-oriented, collaborative, and committed to supporting adult learners. The Program Coordinator must be able to manage multiple priorities, communicate effectively with faculty, students, staff, and external partners, and contribute positively to a fast-paced, team-oriented environment.

Requirements

Bachelor's degree from an accredited institution.
Minimum of two years of experience in program coordination or administrative support.
Strong organizational and project management skills.
Excellent written, verbal, and interpersonal communication skills.
Demonstrated ability to manage multiple priorities and meet deadlines.
Proficiency with Microsoft Office Suite and virtual collaboration platforms.
Ability to work independently while contributing effectively as a team member.
Strong attention to detail and accuracy.
Exceptional customer service and relationship-building skills.
Ability to maintain confidentiality and exercise sound judgment.
Ability to adapt to changing priorities and work in a dynamic environment.
Commitment to the mission and values of Huston-Tillotson University.

Nice To Haves

Experience supporting adult learners, online education, or continuing education programs.
Familiarity with student information systems, learning management systems, and higher education administrative processes.

Responsibilities

Coordinate instructor assignments and maintain faculty scheduling records for ADP, HT Online, and Continuing Education courses.
Assist with course scheduling, section creation, and semester planning activities.
Support faculty onboarding, communications, and instructional resource distribution.
Coordinate the collection and organization of course syllabi, instructional materials, and program documentation.
Monitor program calendars and ensure key academic deadlines are communicated and met.
Support student retention efforts through proactive communication and coordination with university departments.
Assist with orientation, information sessions, and special events for ADP and HT Online students.
Assist with the development, implementation, and administration of continuing education programs and workforce development initiatives.
Coordinate participant registration, instructor logistics, and program communications.
Maintain records and reports related to continuing education offerings.
Support partnerships with community organizations, employers, and external stakeholders.
Provide administrative support for HT-California operations and program implementation.
Coordinate communications with stakeholders.
Assist with maintaining records, compliance documentation, and operational processes related to the instructional site.
Support scheduling, event planning, and logistical coordination for HT-California activities.
Prepare reports, correspondence, meeting agendas, and program documentation.
Maintain accurate student, faculty, and program records.
Assist with data collection and reporting for institutional effectiveness, accreditation, and regulatory compliance purposes.
Coordinate meetings and maintain departmental calendars.
Support budget tracking, purchasing, and other administrative processes as assigned.
Provide administrative support to the CACE Director and perform additional duties as assigned to support the mission and goals of CACE.