Continuing Education and PRSP Coordinator

TX-HHSC-DSHS-DFPS•Austin, TX

3d•$5,798 - $9,508•Remote

About The Position

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of ten psychiatric hospitals, two youth residential treatment facilities, and thirteen state supported living centers. Psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below. The Continuing Education and PRSP (psychiatric residency stipend program) Coordinator performs advanced consultative and technical work under the direction of the Chief Medical Officer (CMO) of the Texas State Hospital System. The Coordinator works under minimal supervision, with extensive latitude for the use of initiative and independent judgement. The Coordinator locates and promotes continuing education opportunities for state hospital staff, maintains a database of ongoing learning opportunities, and secures contracts for staff learning tools and resources serving as subject- matter expert (SME) for these contracts. The Coordinator collaborates and supports the Patient Safety and Research Coordinator with educational initiatives and administrative tasks in regard to the smooth functioning of the Institutional Review Board Committee. The Coordinator communicates with community relations staff to track and report the number of clinical trainees/interns engaged in patient-care activities each quarter across the state hospital system. The Coordinator serves as the SME for all Psychiatry Residency Stipend Program (PRSP) contracts with academic institutions and community organizations. The Coordinator is responsible for all programmatic activities including PRSP funding requests, funding negotiations, deliverables tracking, contractor training, and day-to-day processing of invoices and customer service to contractors. The Coordinator collaborates with CMO on the goals and objectives of the PRSP program as it evolves each year. Performs other duties as assigned. Other duties as assigned include actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Requirements

Minimum two (2) years' experience working with continuing education for medical professionals and clinical training opportunities for interns, residents, and other student trainees in healthcare settings.
Minimum two (2) years' experience working with Texas state contracting processes preferred.
Bachelor’s degree required

Nice To Haves

Knowledge of clinical research and institutional review board systems preferred but not required.
Certified IRB Professional (CIP) preferred.
Successful applicant will be expected to obtain CIP within 12 months if not currently certified.

Responsibilities

Facilitates continuing education (CME/CE) opportunities and clinical training for state hospital staff by securing contracts for educational software (and learning opportunities) and serves as subject-matter expert (SME) for those contracts. Promotes CME/CE opportunities across state hospitals and maintains an electronic database of these opportunities with the Curriculum, Training, and Development (CTD) unit to support systemwide staff education/training by utilizing Lippincott and UpToDate.
Oversees the quarterly data collection of clinical trainee rosters for applied internships completed in state hospitals and compiles data into an annual report for leadership.
Serves SME and coordinator for the Psychiatric Residency Stipend Program (PRSP). Monitors all aspects of PRSP contracts including annual contract renewal, soliciting funding requests, facilitating negotiations, and documenting receipt of deliverables.
Provides daily customer assistance and annual compliance training to PRSP contractors. Tracks monthly receipt of PRSP invoices in collaboration with the HHS procurement, contracts, and accounting teams to issue payment.
Assists Patient Safety and Research Coordinator with various duties including scheduling educational activities and the administrative management of the Institutional Review Board (IRB2). Participates in most departmental projects in a multitude of scopes to produce the best outcome for the department.
Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.