Program Coordinator and Executive Assistant to the Senior Vice President
About The Position
The Carnegie Endowment for International Peace, a renowned international affairs institution, seeks a Program Coordinator and Executive Assistant to the Senior Vice President to provide programmatic and administrative support for its Europe program, Global Order and Institutions (GOI) program, and the office of the senior vice president. This role will be based in Washington, D.C. and will split their time supporting two research programs and the senior vice president. This is an unusual hybrid role within the organization. As the Program Coordinator for the Europe program and the Global Order and Institutions program, the incumbent will provide programmatic, administrative, and events support to both programs. Duties will include organizing meetings, roundtables, and conferences both domestically and abroad; coordinating between scholars, other programs, and organizations; managing calendars; scheduling meetings and coordinating travel; facilitating and fielding internal and external communications; tracking and processing expenses; assisting in financial reporting; managing stakeholder relationships through database administration. The incumbent will simultaneously serve as the executive assistant to the Senior Vice President, who leads Carnegie's research staff world-wide, and, in this role, the incumbent should be able to provide high-level administrative support including handling confidential information with discretion. This role is ideally suited to a candidate with an interest in gaining project management and programmatic operation skills.
Requirements
- Bachelor's degree or equivalent work experience
- 1-2 years of demonstrated administrative experience (combined internship or college experience is acceptable)
- Ability to balance multiple competing tasks efficiently
- High degree of reliability and attention to detail
- Positive team spirit
- Can-do attitude marked by flexibility and cooperation
- Strong organizational skills
Nice To Haves
- Interest in the research agenda of either program
Responsibilities
- Organizing meetings, roundtables, and conferences both domestically and abroad
- Coordinating between scholars, other programs, and organizations
- Managing calendars
- Scheduling meetings and coordinating travel
- Facilitating and fielding internal and external communications
- Tracking and processing expenses
- Assisting in financial reporting
- Managing stakeholder relationships through database administration
- Providing high-level administrative support including handling confidential information with discretion
Benefits
- health insurance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
