Executive Assistant to the President

The Commonwealth Fund • New York, NY

3d • Hybrid

About The Position

The Commonwealth Fund is seeking an Executive Assistant to the President to provide high-level, confidential operational and administrative support. This role is crucial for the efficient functioning of the President's Office and advancing the Fund's mission of promoting a high-performing healthcare system. The Executive Assistant will serve as a key liaison between the President, executive management, and external stakeholders, ensuring smooth operations and effective communication.

Requirements

• Minimum five years of high-level Executive Assistant experience required.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and strong comfort with emerging technologies, including AI tools and digital productivity platforms.
• Exceptional organizational and time-management skills with the ability to prioritize and manage complex workflows in a fast-paced environment.
• Strong written and verbal communication skills, with an emphasis on clarity, transparency, and open, honest communication.
• Demonstrated ability to anticipate needs, think critically, and proactively resolve issues with sound judgement and discretion.
• Proven ability to interact with diplomacy, tact and professionalism across all levels of an organization, including senior leadership and external stakeholders.
• Highly collaborative and team-oriented, with a strong commitment to supporting collective goals and contributing to a positive, service-focused office culture.
• Composed, steady, and adaptable under pressure, with the flexibility to respond to shifting priorities and occasional off-hours as required.
• Strong interpersonal and social skills, with the ability to build trust, maintain relationship, and represent leadership with professionalism and grace.
• Self-starter with a strong work ethic, intellectual curiosity, and an eagerness to learn, grow and continuously improve in role and responsibility.
• Maintains the highest standards of integrity, confidentiality, and discretion in handling sensitive information.

Responsibilities

• Provides high level support and project management to advance priorities of the Executive Office incorporating comprehensive knowledge of the Fund's operations, policies, and procedures.
• Leads and manages special projects and performs other tasks as required to meet Fund priorities and needs of the President.
• Manages internal and external projects in coordination with other departments and/or organizations on behalf of the President.
• Serves as the primary point of contact for internal and external constituencies, and other organizations with which the President works.
• Coordinates with the Project Manager for the President to manage the retention and archiving of the President's correspondence, speeches and publications.
• Schedules meetings, prepares materials and notes, and ensures follow-up for various stakeholder meetings including staff, Board or other meetings.
• Drafts and edits various documents including internal and external correspondence.
• Creates and maintains files, reviews drafts and final documents for accuracy and grammar, including documents of a sensitive or confidential nature.
• Responsible for all support services for the President including managing a year-round schedule of internal and external meetings, arranging travel plans; fielding telephone calls; maintaining accurate calendars and appointment schedules.
• Responsible for processing and filing the President's correspondence and other materials.
• Opens, sorts, and prioritizes mail; maintains well-organized files; and drafts routine correspondence.
• Reviews American Express statements for accuracy; processes the President's travel expenses for reimbursement by the Fund.
• Manages all aspects of the President's Office to ensure smooth operations and functionality.
• Works with the Fund's IT Director to ensure all software is properly installed and smoothly functioning; master all necessary software.
• Serves as part of the Executive Coordination team, supporting the executive team with event planning and other logistics.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed