Program Associate

NYU Langone Health • New York, NY

11d • $43,656 - $53,424 • Onsite

About The Position

NYU Grossman School of Medicine is a top-ranked medical school with a 175-year history of training physicians and scientists. As an integral part of NYU Langone Health, the School of Medicine is dedicated to improving the human condition through medical education, scientific research, and patient care. NYU Langone Health values equity and inclusion, striving to be a place where talented faculty, staff, and students of all identities can thrive. This position offers a broad range of support for projects and program planning, including moderate data analysis and research activities. The role involves interpreting and analyzing data for reporting, planning, and coordinating seminars and project milestones, working under general supervision.

Requirements

• Associates' Degree is required.
• Minimum of 1 Year of related experience in an office setting or the equivalent combination of education and experience.
• Effective Oral, written communication and interpersonal skills.
• Computer Skills - Working knowledge in the use of Microsoft Office Word, Excel, Power point and Access.
• Ability to develop basic formulae for spreadsheets; set up routine computer procedures.
• Ability to access e-mail, electronic calendars, and other basic office support software.
• Ability to proofread documents and write clear, concise 1st draft.
• Ability to type at a speed of at least 45 net words per minutes.
• Knowledge of standard office practices.
• Ability to multi-task while paying attention to details.
• Ability to use standard office equipment such as copy machines, multi-line telephones, fax machines.

Nice To Haves

• Associate degree in a related field with 2 to 3 Years of related experience in an office setting is preferred.
• Qualified candidates must be able to effectively communicate with all levels of the organization.

Responsibilities

• Prepares and reviews documents independently, coordinating and communicating project activities with relevant parties.
• Receives, classifies, reconciles, and consolidates data; compiles and prepares reports, verifying, interpreting, and analyzing information, determining report format, and identifying/correcting discrepancies.
• Researches problems, issues, and concerns; responds to information requests and summarizes data from various sources.
• Assists in the preparation of the department's budget report, reimbursements, completes petty cash vouchers, obtains necessary signatures, and prepares payments and check requests for vendors.
• May provide messenger services for the Department.
• Prepares and proofreads memos, reports, and applications; independently prepares responses to routine correspondence and develops documents for presentation or meetings.
• Maintains routine calendars, schedules appointments, assists in preparing for conferences (logistics, technical support, food ordering/setup), and performs other related duties.
• Assists and coordinates special events planning.
• Maintains office filing and storage systems by sorting, recording, and filing materials; retrieves materials upon request and keeps records of file movement.
• Opens, sorts, routes, and distributes mail; screens mail to determine which letters can be answered independently.
• Provides clerical support including photocopying, faxing, mailing, filing, data entry, and sorting/distributing mail.
• May order office supplies.
• Meets and greets clients; resolves non-routine situations based on established policies and procedures and refers unresolved issues to the appropriate party.
• Performs and participates in other job-related duties as required.
• Provides project/program support by tracking, organizing, and maintaining collected data; conducting research, analysis, interpretation, and reporting of findings.
• Assists with project and event planning and implementation, managing logistics and coordinating content development for meetings, conferences, and other project-related events.
• Assists with the design and development of project products and reports.
• Coordinates and monitors project budgets.
• Coordinates proposal development and manages the proposal process.
• Assists with project data collection activities such as surveys to maintain and improve workflow effectiveness and ensure customer satisfaction.
• May supervise and guide the work of other staff, such as a project assistant.
• Assists with managing ACGME fellowship programs: Interventional Cardiology, ACHD, and provides support for the Cardiovascular fellowship.
• Assists with divisional special events planning and coordination, which may involve on-site attendance on event dates.

Benefits

• Comprehensive benefits and wellness package
• Robust support system for any stage of life
• Financial security benefits
• Generous time-off program
• Employee resources groups for peer support
• Holistic employee wellness program focusing on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree