Program Associate, Wolf Trap Institute for Early Learning Through the Arts (Variable)

WOLF TRAP FOUNDATION FOR THE PERFORMING ARTS•Vienna, VA

1d•Hybrid

About The Position

Wolf Trap Foundation for the Performing Arts is seeking a Program Associate, Wolf Trap Institute for Early Learning Through the Arts (Variable) to coordinate programs and activities of the Wolf Trap Institute.

Requirements

Associate’s degree or equivalent, transferrable work experience
2-4 years’ experience in an office environment, preferably with artists or teachers
Excellent interpersonal, organizational and multi-tasking skills
Demonstrated ability to work independently, handle multiple tasks, and identify departmental needs
Strong verbal and written communication skills
Proficient in Microsoft Office and database management
Sensitivity and commitment to the mission of Wolf Trap Foundation for the Performing Arts
Must be able to remain in a stationary position 75% of the time
Regularly operates a computer and other office equipment (i.e. calculator, copier, printer, etc.)
Occasionally required to stand, walk, stoop, bend and reach with arms
Lift/move up to 10 pounds infrequently
Local and occasional out-of-town travel required.
Must be physically located in and have a local address in Virginia, Maryland, or the District of Columbia for the duration of employment.

Responsibilities

Devise, plan, and implement Program services including Residencies, Professional Development and Family Involvement Workshops, Affiliate Services, and Demonstration Residency/Institute Program Observation opportunities.
Ensure that Program Services are delivered in a timely, accurate, and thorough manner and are aligned with program policies, procedures, and practices.
Coordinate Institute services, maintaining communication throughout service timeframe.
Ensure that all involved parties receive confirmation details for services.
Develop, cultivate, nurture, and sustain partnerships.
Serve as a liaison with teachers, school administrators, and teaching artists regarding program services and program effectiveness.
Moderate virtual workshop events (includes running PowerPoint presentation, admitting participants, making opening/closing announcements, monitoring chat).
Create and process teaching artist contracts.
Enter contracted services on education calendar and into associated spreadsheets or databases.
Support tracking and reporting for Residencies, Professional Development and Family Involvement Workshops.
Track expenses on spreadsheets and assist in reconciling expenses with budget.
Create and send confirmation documents for services.
Assist in generating program reports on services.
Gather research on early childhood and arts conference and assist in submission of presentation proposals.
Gather, prepare, and organize materials for program events, conferences, and meetings.
Support requests for information from internal departments.
Assist Institute teams with coordination, tracking, and reporting on services.
Other duties and responsibilities as assigned.