Program Coordinator, STEM Learning Institute

SSP International, Inc. • Wilmington, DE

2d • $24 - $26 • Remote

About The Position

SSP International, Inc. (SSPI) is a non-profit organization dedicated to excellence in science education, aiming to provide students with transformational opportunities to learn, do, and belong in science. Since 1959, SSPI's Summer Science Program has offered immersive summer research experiences. SSPI emphasizes collaboration, community building, and fostering a diverse and inclusive environment. The STEM Learning Institute, launched in January 2026, partners research-based instructional materials with ongoing professional learning to support educators in refining their instructional practice and fostering a collaborative community. Currently, it offers a year-long high school introductory chemistry course and professional learning program.

This role is an opportunity to be an early team member in building a growing national initiative. The Program Coordinator will provide operational and administrative support for the STEM Learning Institute, ensuring efficient day-to-day activities by coordinating projects, supporting professional learning, maintaining documentation, managing logistics, and facilitating communication. The role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, collaborative environment.

Requirements

• 2-year degree in any field
• Two years of experience in program, project, or office administration or an equivalent combination of education and experience
• Familiarity with STEM education.
• Experience with project management software and collaboration tools (e.g., Asana or similar platforms)
• Experience with Microsoft 365 and Google Workspace.
• Experience using Zoom, Teams, Canva, Qualtrics, SurveyMonkey, or similar platforms.
• Self-motivated with a demonstrated ability to work independently in a fully remote environment, effectively managing time, prioritizing tasks, and meeting deadlines while staying responsive and communicative.
• Demonstrates commitment to SSPI’s Mission and Values in their daily work and interactions.
• Authorization to work in the United States
• Background clearance, including possibly Level 2 fingerprinting

Nice To Haves

• Bachelor’s degree in education, business administration, project management, communications, nonprofit management, or a related field (or equivalent professional experience).
• Experience working with K-12 education programs (formal or informal)
• Experience supporting educator professional learning.
• Experience coordinating travel, meetings, or conferences.
• Experience preparing reports, presentations, and executive materials.

Responsibilities

• Coordinate day-to-day program operations so that projects remain organized, major milestones are achieved on schedule, and implementation activities are completed efficiently with minimal oversight.
• Coordinate high-quality virtual and in-person professional learning events by ensuring logistics, participant communications, travel, materials, and technology are organized, resulting in positive experiences for educators and facilitators.
• Maintain timely, professional, and responsive communication with participating educators, district leaders, consultants, and external partners, ensuring action items are tracked and follow-up occurs consistently.
• Develop and maintain accurate, organized, and accessible project documentation, resources, meeting records, and shared files that support efficient collaboration, informed decision-making, and organizational continuity.
• Support efficient program operations by accurately tracking budgets and expenditures, coordinating stipends and reimbursements, processing purchasing requests, and maintaining complete administrative records.
• Coordinate logistics for research and evaluation activities, including surveys, classroom observations, educator communications, and reporting, ensuring data collection is well-organized, timely, and minimally disruptive to participating educators.
• Identify opportunities to improve processes, increase efficiency, and strengthen collaboration by recommending and implementing practical solutions that enhance the effectiveness of the STEM Learning Institute.
• Coordinate day-to-day operations across curriculum development, professional learning, coaching, implementation, and field testing.
• Maintain project timelines, implementation schedules, and task management systems.
• Track milestones and proactively follow up on outstanding deliverables.
• Identify potential scheduling conflicts or implementation risks and communicate them promptly.
• Support the Director in implementing strategic initiatives.
• Schedule and coordinate project meetings and agendas.
• Record meeting notes; track decisions and action items.
• Monitor deadlines and remind team members of upcoming deliverables.
• Organize shared files and maintain document version control.
• Coordinate logistics for educator learning experiences including, but not limited to: registration, participant communications, travel, hotel reservations, catering, ground transportation, meeting space, instructional materials printing, shipping, technology, attendance tracking, and evaluations.
• Support facilitators before, during, and after events.
• Serve as an operational contact for participating districts by scheduling meetings, coordinating communications, tracking district needs, maintaining implementation calendars, supporting teacher onboarding, coordinating coaching schedules, and responding to routine questions.
• Coordinate curriculum development activities by scheduling review meetings, organizing reviewer feedback, maintaining version control, tracking revisions, preparing curriculum documents, and organizing digital resources.
• Coordinate implementation activities related to evaluation, including survey administration, participant communication, consent documentation, scheduling observations, classroom implementation calendars, and data collection logistics.
• Collaborate closely with the research and evaluation team to reduce the burden on participating educators while maintaining high-quality implementation.
• Assist with budget tracking, expense reconciliation, consultant payments, teacher stipends, reimbursements, purchasing, contracts, and invoice tracking.
• Maintain accurate program records.
• Support internal and external communications through meeting coordination, website content, district updates, presentation preparation, board reports, document formatting, and proofreading.
• Maintain organized systems for project documentation, implementation resources, curriculum files, contracts, district contacts, meeting notes, professional learning materials, and evaluation documentation.
• Maintain organized documentation using Asana, SharePoint/Google Drive, and other collaboration tools.
• Organize and file curriculum review documents, meeting notes, implementation guides, and shared resources.
• Recommend improvements to increase efficiency and consistency across the Institute.

Benefits

• Full-time, non-exempt schedule
• Remote work within the United States
• Approximately 30 days of travel required
• Opportunity to help build a growing national initiative
• Visible impact in creating systems, relationships, and experiences for educators
• Challenging and rewarding work
• Reasonable accommodations for individuals with disabilities
• Background clearance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree