Program Coordinator, Senior - Science Institute

University of Wyoming • Laramie, WY

3d • Onsite

About The Position

Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! Why Choose Us? At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include: Generous Retirement Contributions: The State contributes over 15% of your gross salary. With your mandatory employee contribution, the total contribution toward your retirement plan exceeds 19%. Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs. Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary. JOB PURPOSE: Coordinate and manage the operational, financial, and personnel functions of the Science Initiative Wyoming Research Scholars (WRSP) undergraduate research program and the Science Initiative research and service centers under the direct supervision of the Science Institute Executive Business Manager and indirect supervision of the individual program and center directors or managers. Duties will include managing database and recordkeeping of project information for student awards; onboarding and oversight of hourly non-benefited undergraduate researchers; making purchases and travel arrangements for students and faculty; managing application processes and requests for proposals; and coordinating and managing research symposia and student events. This is a service-oriented position that involves working directly with students and faculty.

Requirements

• Bachelor’s degree
• 3 years work-related experience
• Experience with intermediate level Microsoft Office Suite functions and tools (ex. mail merge, basic pivot tables, v/xlookup, teams/sharepoint forms)
• Experience researching, implementing, and seeking out training and resources to gain proficiency with new systems and software
• Experience managing a project with multiple components
• Experience doing purchasing and reconciling expenses/expense reports
• Communicate effectively with diverse audiences, including faculty, staff, students, and community and industry partners
• Excellent recordkeeping and organizational skills with demonstrated attention to details
• Excellent written and verbal communication skills
• Experience managing entry-level, hourly, and/or student employees
• Complete the online application.
• Upload a Cover letter
• Upload a Resume or C.V.
• Provide contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).
• Must be eligible to work in the United States, as sponsorship for any work authorization or work visas is not available for this position.

Responsibilities

• Coordinate and manage the administrative, financial, and personnel activities of designated large and/or complex program(s).
• Implement program goals and objectives and revise as necessary; develop and enact comprehensive plans for recordkeeping and process improvement.
• Coordinate programming with other university departments to assure smooth delivery of services.
• Provide guidance and assistance to faculty, staff and students.
• Participate in planning, maintenance and achievement of departmental goals.
• Serve on committees as appropriate.
• Perform training as needed.

Benefits

• Generous Retirement Contributions: The State contributes over 15% of your gross salary. With your mandatory employee contribution, the total contribution toward your retirement plan exceeds 19%.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior