Program Assistant

Kenaitze Indian Tribe•Kenai, AK

10d

About The Position

The Program Assistant works in the Education Department at the Kahtnuht'ana Duhdeldiht Campus and reports to the Education Director. The position greets parents, children, visitors, and volunteers; monitors building access and visitor sign-in and sign-out; answers and routes calls; coordinates incoming and outgoing mail; responds to public inquiries; and provides information about the Tribe and Education Department. The role also assists with general clerical operations and provides support across program areas. The position is full-time, non-exempt, and scheduled for 40 hours per week, 52 weeks per year. The incumbent must comply with applicable Tribal, federal, state, and local employment laws and policies, TERO requirements, and the Alaska Barrier Crimes Act and Indian Child Protection and Family Violence Prevention Act requirements.

Requirements

High school diploma or GED.
One year of clerical experience.
Ability to type 40 words per minute.
Pediatric CPR and First Aid certification, or ability to obtain it within 30 days of employment.
Valid Alaska State driver's license and continued insurability under the Tribe's policy.
Strong knowledge of Microsoft Word, Excel, and Outlook.
Experience working with computer database information systems.
Strong interpersonal communication and organizational skills.
Knowledge of filing systems and ability to file.
Ability to operate office equipment, including a multiple-line phone system, fax machine, photocopier, postage machine, and laminating machine.
Understanding of a family-centered philosophy and ability and desire to work with families and young children.
Willingness to learn the language, culture, and history of the Dena'ina people.
Ability to conduct business in a service-oriented, attentive, pleasant, respectful, and kind manner with un'ina, visitors, coworkers, and others.
Ability to work independently and collaboratively.
Must comply with the requirements of the Alaska Barrier Crimes Act and the Indian Child Protection and Family Violence Prevention Act to remain in the position.

Nice To Haves

Knowledge of and experience working with cultural diversities.

Responsibilities

Greet children, families, staff, visitors, and other un'ina in a friendly, caring manner and respond positively to requests for information or assistance.
Monitor access to the building and ensure visitors and volunteers sign in and out.
Answer and route telephone calls, coordinate incoming and outgoing mail, handle public inquiries, and provide information about the Tribe and Education Department.
Work collaboratively with other assistant positions.
Attend staff, programmatic, and other meetings as needed and keep meeting minutes.
Provide clerical support to program areas, including faxing, copying, filing, and making phone calls.
Enter enrolled student and family information into the database system.
Monitor and maintain the volunteer notebook and visitor sign-in/sign-out sheets.
Prepare weekly classroom sign-in/sign-out sheets and maintain the parent call-in log notebook.
Create monthly calendars and newsletters for the Yaghanen program.
Monitor purchase card activity for the Yaghanen and Operations programs and enter monthly expense sheets and invoices.
Comply with Tribal, federal, state, and local employment laws and regulations, Tribal policies, and the TERO ordinance.
Perform other duties and tasks requested by the supervisor that are consistent with the position, department, and Tribe's objectives.