Program Assistant

OCO • Fulton, NY

15d

About The Position

Oswego County Opportunities is seeking a Program Assistant to support its Behavioral Health Residential Services team. The role helps department operations run smoothly through purchasing coordination, invoice and financial-document processing, record maintenance, and administrative support to program leadership and staff. The position is full-time, scheduled for 37.5 hours per week and 52 weeks per year. Scheduled hours vary, and flexibility is required to fulfill program needs. The pay range is $18.18–$22.45, Grade 13.

Requirements

• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Professional communication and customer service skills.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams.
• Ability to learn agency software and business systems.
• Valid NYS Driver's License and ability to meet agency driving requirements.
• Associate's Degree and one year of administrative support experience; or High School Diploma/GED and three years of administrative support experience; or an equivalent combination of education, training, and experience.

Nice To Haves

• Experience with NetSuite or similar ERP systems.
• Experience supporting purchasing, procurement, accounts payable, invoice processing, or related administrative functions.
• Experience using Microsoft Office and database applications.
• Experience using NetSuite or similar enterprise software.

Responsibilities

• Coordinate purchasing activities, including purchase orders, invoices, vouchers, and vendor documentation.
• Order supplies, equipment, and services to support program operations.
• Track expenditures and assist with financial recordkeeping and audit support.
• Provide administrative support to staff and leadership.
• Prepare correspondence, reports, meeting materials, and other business documents.
• Maintain electronic and paper filing systems, databases, and tracking tools.
• Coordinate meetings, trainings, and events.
• Respond to inquiries and serve as a liaison with internal and external stakeholders.
• Support departmental projects, contracts, grants, and agency initiatives.
• Maintain accurate records and ensure confidentiality of sensitive information.

Benefits

• Collaborative work environment.
• Opportunities for professional growth.
• Opportunity to make a meaningful impact.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree