Program Assistant

HELP USA • New York, NY

31d • Onsite

About The Position

As a Program Assistant with one of our Supportive Housing programs, you’ll provide administrative support to the program staff. This program provides supportive permanent housing for people who are formerly homeless or otherwise less privileged with the goal of promoting independent living skills, increased housing stability, and well-being. You’ll report to the Executive Director and help ensure the program runs smoothly by working closely with the Director of Supportive Housing, as well as others on the team.

Requirements

• High School Diploma or equivalent (with a higher education level even better).
• At least 3 years’ experience working in a not-for-profit organization.
• Excellent organizational and time management skills to enable successful management of multiple tasks in a timely manner in a fast paced and demanding environment.
• Ability to take the initiative, be dependable and resourceful, and pay keen attention to detail.
• Tech savvy and experience with data collection, tracking, and reporting.
• Strong verbal, writing, and negotiation skills.

Nice To Haves

• Valid US driver's license.

Responsibilities

• Providing support for ongoing and special projects and preparing required weekly and monthly program reports (which include CAPS, TMS, LOS, etc.)
• Answering phones and scheduling meetings, trainings, and interviews.
• Coordinating student intern schedules.
• Providing backup to the Business Manager for new hire paperwork, payroll, petty cash, and maintenance of program inventory.
• Assisting with creation of promotional materials, outreach letters, and other informational mailings.
• Assisting with creation, editing, and dissemination of program forms.
• Scheduling events and participating in program outreach efforts to community-based organizations to increase access to services for residents.
• Coordinating skill-building workshops with the residents in the building.

Benefits

• Health insurance through Cigna, including dental and vision, with an option that covers the entire family with minimal employee contribution.
• Generous Paid Time Off!
• 401(k) with Company contribution, even if the employee doesn't contribute.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED