Program Assistant

Book Arts Press Inc • Charlottesville, VA

37d • $0 - $17 • Onsite

About The Position

Rare Book School seeks an organized, conscientious, and detail-oriented part-time Program Assistant to join the Programs department in facilitating excellent education programming. This position is a temporary appointment, through mid-August 2027, with the opportunity for renewal for another year. This position requires 10–20 hours per week during the Fall and Spring semesters and 40–50 hours per week during the summer (mid-May through the first week of August), with overtime wages for hours worked over 40 per week. Wages will be $17 per hour (overtime $25.50). The Program Assistant reports to the Director of Programs & Education and will work with members of the Programs department to maintain and improve upon the successful programming of RBS’s in-person and online courses. This position provides a great opportunity to develop administrative skills that are applicable across a variety of fields. The Program Assistant will hone skills in communication, teamwork, organization, managing multiple overlapping projects, hospitality, outreach, and event coordination. Undergraduate and graduate students are welcome to apply. Must be based in Charlottesville for the summer months.

Requirements

• Strong attention to detail
• Steady work ethic
• Integrity
• Strong written and oral communications skills
• An interest in planning events
• Ability to deliver high-quality customer service
• Must be based in Charlottesville for the summer months.

Nice To Haves

• Proficiencies with Mac operating systems and the MS Office Suite
• Ability to work with database systems
• An interest in or familiarity with one or more of the constituencies from which our students and faculty principally come (e.g. book history & bibliography, special collections librarianship, book arts, antiquarian bookselling, archives, digital humanities, and higher education)
• Familiarity with the Chicago Manual of Style and the Adobe Creative Suite.

Responsibilities

• Support programs logistics for course sessions that take place online, in Charlottesville, and at partner institutions in other cities.
• Liaise with RBS faculty members about their course materials including print and digital workbooks.
• Print and bind course workbooks, and prepare other print and digitally-distributed course materials.
• Communicate regularly with RBS faculty members and applicants as well as individuals who are sponsoring, supporting, or variously related to RBS courses and programs.
• For courses in Charlottesville, assist with setting up classrooms, participant registration, evening receptions, communicating with conference services and students about dormitory housing, assist with catering and catering staff, etc.
• Facilitate connections between RBS and UVA departments and students.
• May be asked to travel to support a course session in another city.
• Carry out other program-related duties as needed.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed