Program Assistant

Defense Security Cooperation Agency•Wright-Patterson AFB, OH

12d

About The Position

This Program Assistant position is part of the Defense Security Cooperation Agency. The incumbent plans, reviews, and advises senior leadership on policies and guidelines to ensure compliance standards are met. The role supports Foreign Military Sales (FMS) case development by processing and maintaining records, reviewing Letter of Offer and Acceptance (LOA) packages, and preparing related correspondence and reports. The position performs recurring assignments of limited but gradually increasing difficulty and complexity, analyzes routine issues, and resolves problems encountered. The incumbent must attain DoD Security Cooperation Workforce (SCW) Certification and complete related continuous learning requirements. DoD SCW Basic-level certification courses and Foundational-level certification requirements must be completed within one year of entering the position. The role also requires 40 hours of continuing education every two years.

Requirements

Must be a U.S. citizen.
Males born after December 31, 1959, must be registered for Selective Service or exempt.
Must be suitable for Federal employment, as determined by a background investigation.
Must obtain and maintain a Non-critical Sensitive/Secret security clearance.
Must pass an initial drug screening and may be subject to random testing thereafter.
May be required to successfully complete a probationary period.
For GS-07 qualification, one year of specialized experience equivalent to GS-06 in the Federal service reviewing, analyzing, and processing FMS LOA packages; ensuring documentation complies with applicable policies and guidance; tracking LOA workload and status; preparing reports and correspondence; and identifying and resolving processing discrepancies. Experience must also demonstrate maintaining standard operating procedures, researching regulations, coordinating with customers and stakeholders, and supporting quality assurance of case development.
For GS-06 qualification, one year of specialized experience equivalent to GS-05 assisting with review, tracking, processing, and quality assurance of FMS LOA documentation; verifying package completeness and compliance; maintaining status records; researching regulations; identifying discrepancies; preparing administrative materials; and supporting Security Cooperation and Security Assistance case development and processing. Alternatively, applicants may qualify with four years of post-high-school education, or a combination of qualifying experience and education meeting the stated criteria.
For GS-05 qualification, one year of specialized experience equivalent to GS-04 collecting, organizing, analyzing, and presenting program workload information, analyzing problems, gathering pertinent data, and tracking packages. Alternatively, applicants may qualify with two years of post-high-school education, or a combination of qualifying experience and education meeting the stated criteria.
Transcripts or other documentation must be submitted to support educational claims; failure to provide required transcripts may result in an ineligible rating.
Must complete DoD SCW Basic-level certification courses and Foundational-level certification requirements within one year of entering the SC position, and complete 40 hours of continuing education every two years.
Status candidates must meet time-in-grade requirements of 52 weeks at the next lower grade level.

Responsibilities

Plan, review, and advise senior leadership on policies and guidelines to ensure compliance standards are met.
Process and maintain official records or files of classified documents.
Prepare correspondence and coordinate orders for Foreign Military Sales.
Conduct quality reviews of Letters of Offer and Acceptance (LOAs) to ensure final documents meet regulatory and policy guidelines.
Complete the final-phase development of LOA documents from Implementing Agencies.
Participate, with oversight, in projects involving mathematical formulas, technical studies, and data analyses requiring close attention to detail.
Perform recurring assignments of limited but gradually increasing difficulty and complexity; analyze and evaluate routine issues and resolve problems.
Review, analyze, and process FMS LOA packages; track workload and document status; prepare reports and correspondence; identify and resolve processing discrepancies.
Maintain standard operating procedures, research regulations, coordinate with customers and internal and external stakeholders, and support quality assurance of case development.