Program Assistant

Cherokee Federal • Washington, DC

26d • Onsite

About The Position

The Program Assistant will provide services to support the implementation of all OES/SA domestic and international engagements through administrative, logistical, and conference and event management support to office projects, programs, priorities, and processes.

Requirements

• Active full or interim Secret security clearance or an active full or interim Secret security clearance within the last 12 months.
• Bachelor’s degree from an accredited institution.
• Proven experience designing, implementing, and recommending improvements to business procedures and/or systems for tracking communications, decisions, and approvals by a wide range of stakeholders.
• Excellent interpersonal and oral and written communication skills.
• Proficiency in computer- and web-based applications including Microsoft Office suite and Adobe Acrobat.
• Must be a US Citizen.
• This position requires an active Secret clearance.
• Prolonged periods of sitting at a desk and working on a computer; may occasionally require standing or moving about the office for extended periods.
• Must pass pre-employment qualifications of Cherokee Federal.

Nice To Haves

• Prior experience drafting and/or coordinating the input of multiple stakeholders into official U.S. government policy or program documents.
• Excellent customer service skills.
• Prior work experience in civil, commercial, or national security aspects of outer space.
• Strong organizational skills and attention to detail, including follow-up on pending tasks and the ability to develop and manage end-to-end processes for the flow of task-related information.
• Ability to operate significantly under own initiative and as part of a team, crafting proposals and recommending effective approaches to tasks with minimal guidance.
• Skill and ability in managing multiple concurrent activities of varying complexity, including changing priorities and short turn-around times.
• Familiarity with Department of State policies and procedures, including Circular 175 treaty negotiation procedures.

Responsibilities

• Manage the process for handling incoming and outgoing communications and correspondence related to OES/SA’s role in interagency deliberative processes and groups related to space policy formulation and implementation.
• Perform logistical functions for on-going projects, interagency meetings, activities, and events, to include management of travel and representational funds and the ordering of supplies and materials for office use.
• Manage all leave and time & attendance (TATEL) processes and paperwork for OES/SA as the office’s official timekeeper.
• Schedule and arrange travel for members of OES/SA, prepare and submit vouchers in E2 Solutions, and ensure timely submission of all receipts and required travel documents. Stay current on travel regulations, policies, and procedures.
• Assist other officers in the drafting of data-driven information memos and policy recommendations for the State Department.
• Schedule and help organize large meetings, conferences, bilateral dialogues, training activities, delegations, workshops, and other events. Coordinate with subject-matter experts in OES/SA to select time and location, notify participants, reserve venues, ensure all required materials and services are provided in a timely manner, attend meetings and take notes, and prepare reports of the proceedings. Some travel may be required.
• Develop calendars and track all outreach and liaison activities planned by OES/SA.
• Assemble and track taskers for briefing materials for trips, conferences, meetings, and other liaison and outreach functions.
• Drafts and prepares recommended talking points, analysis, correspondence, memoranda, and outreach materials.
• Coordinate and implement internal procedures for the timely drafting, clearance, and approval of legally binding and non-binding agreements between the U.S. government and foreign countries on space exploration and use.
• Collect and track metrics to ensure accountability, tracking, and monitoring of current and proposed future bilateral and multilateral agreements, including their status of approval by relevant U.S. departments and agencies, to ensure their timely approval and/or renewal, as needed.
• Maintain basic understanding of U.S. law, regulations, policy, and procedures associated with the negotiations of international agreements and treaties, including the Department’s Circular 175 procedure.
• Utilizes automation, data, and information systems and tools to improve the efficiency of OES/SA administrative support and office operations.
• Manages processes for handling incoming and outgoing communications and correspondence related to OES/SA’s role in interagency deliberative processes and groups on space policy formulation and implementation.
• Perform other job-related duties as assigned.

Benefits

• Up to a 6% 401(k) company match to help you build long-term financial security
• Paid time off as part of our comprehensive benefits package, so you have the flexibility to rest, recharge, and enjoy what matters most
• Medical, dental, and vision insurance, plus prescription drug coverage
• Basic life and AD&D insurance, with supplemental life options
• Short-term and long-term disability coverage
• Paid holidays
• Employee Assistance Program (EAP)
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options
• Professional development, training, and certification support
• Voluntary benefits including accident, critical illness, and identity theft protection

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level