Program Assistant

Belmont University • Belmont, CA

12d • Onsite

About The Position

This position exists to assist the Doctor of Pharmacy admissions process; provide administrative support to the Office of Student Affairs, and the Chair of the Department of Pharmaceutical, Social and Administrative Sciences; and coordinate logistics and communications for School of Pharmacy events. Responsibilities include supporting admissions operations, maintaining applicant and student records, recruitment activities, student support initiatives, departmental operations, faculty recruitment and onboarding support, meeting and event coordination, and communications for students, alumni, and community stakeholders. Through these functions, the position supports enrollment and student success objectives, facilitates efficient departmental and administrative operations, and contributes to the successful planning and execution of School of Pharmacy activities and events.

Requirements

• Analytical Thinking: Ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.
• Critical Thinking: Interprets and seeks information, uses independent reasoning to diagnose the root cause of situations or issues, identifies and tests solutions and thinks beyond what is typical or customary. Uses information to determine benefits and impact in making decision and/or recommendations.
• Project/Program/Service Management: Ability to coordinate and administer programs/project activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project.
• Written and Oral Communications: Ability to present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience. Ability to convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message. Ability to listen and respond appropriately to others. Ability to impact and influence others to further the institution’s strategic objectives.
• Technical, Computer, and Software Skills: Ability to use Microsoft Office (Excel, PowerPoint, Word) and basic databases and software.
• Customer Service / Interpersonal Engagement (prospective students, families, alumni, donors) experience.
• Event and Program Coordination experience.
• Experience working in a fast-paced environment and the ability to respond to high-pressure situations.
• Ability to thrive in an environment of hard work.
• Ability to work effectively with a wide range of constituencies in a diverse community.
• Minimum two years of relevant administrative experience in higher education, admissions, student affairs, or academic program support is required.
• The selected candidate will be required to complete a background check satisfactory to the University.
• Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Nice To Haves

• Prior experience with Salesforce would be considered a plus.

Responsibilities

• Provide administrative support to the Office of Student Affairs, including coordinating student orientation, supporting pharmacy student organizations, processing student travel reimbursements, administering student assistance funds and supporting scholarship communications, and preparing student-facing communications.
• Support the Doctor of Pharmacy admissions process by managing prospective student and applicant records, coordinating interviews, communicating with applicants, verifying admissions requirements, supporting recruitment events, assisting in data collection and reporting, and coordinating the incoming student peer mentor program.
• Provide administrative support to the Chair of the Department of Pharmaceutical, Social and Administrative Sciences, including managing schedules and communications, coordinating departmental meetings and events, supporting faculty recruitment and onboarding, maintaining organized department personnel records and reports, assisting with reports and documentation, and facilitating departmental operations.
• Coordinate logistics and communications for School of Pharmacy program events through collaborating with multiple offices, including student, alumni, and community-facing activities, to ensure successful planning, communication, and execution.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree