Program Assistant

Junior Center of Art and Science•Oakland, CA

8d•$23 - $25•Onsite

About The Position

East Bay Creative Lab is seeking an energetic, organized, and people-oriented Program Assistant. This role serves as a crucial point of contact for our community, working directly with parents, families, and visitors while supporting the Program Director with administrative operations and program planning. The ideal candidate is a strong communicator who excels at public-facing customer service, thrives in a collaborative non-profit setting, and keeps daily administrative operations running smoothly.

Requirements

Proficiency or quick adaptability with software used daily: Google Workspace (Docs, Sheets, Gmail, Drive), Wordpress, QuickBooks, Mailchimp, Canva / Adobe Illustrator/photoshop
Basic IT troubleshooting skills
Ability to carry up to 25 lbs up a flight of stairs, climb a ladder, and perform active physical room prep and setup across consecutive workdays.
Regular weekend availability (Schedule: Wednesday–Saturday).

Nice To Haves

Customer Service Mindset: Personable, patient, and clear when interacting with parents, children, and the public.
Problem Solver: Highly self-motivated, proactive, detail-oriented, and able to follow precise instructions.
Adaptable: Reliable, flexible, and comfortable working in a dynamic non-profit environment.

Responsibilities

Serve as the primary, welcoming point of contact for general inquiries via phone, email ([email protected]), and in person.
Communicate effectively and warmly with parents, caregivers, and community members regarding classes, schedules, and registration.
Greet and check in visitors, students, and families during daily operations and special events.
Set up, monitor, and manage registration systems for after-school classes, camps, and workshops.
Maintain program databases and prepare, manage, and distribute student rosters.
Assist with some financial tasks and basic record-keeping.
Prepare program evaluation surveys, track attendance, and compile basic programmatic reports.
Support events and community outreach, including staffing and facilitating projects.
Coordinate event and class logistics alongside the Program Director, Teaching Assistants, and participating families.
Provide direct operational support, including supervising students during lunch and free play times.
Prepare materials and set up spaces for in-person workshops, classes, camp activities, and birthday events.
Clean, sanitize, and organize rooms throughout the day; assist Teaching Artists with classroom prep.
Maintain inventory and track supplies for both administrative offices and creative programs, placing supply orders as needed.
Support social media outreach and marketing by capturing, organizing, and archiving photos and stories from daily activities and events.