Program Assistant, Edie Windsor SAGE Center

Services and Advocacy For•New York, NY

13d•$0 - $46,000•Onsite

About The Position

SAGE is the world’s largest and oldest organization dedicated to improving the lives of LGBTQ+ older adults. Founded in 1978 and headquartered in New York City, SAGE is a national organization that offers supportive services and consumer resources for LGBTQ+ older adults and their caregivers, advocates for public policy changes that address the needs of LGBTQ+ older people and provides cultural competency training for aging providers and LGBTQ+ organizations. The primary functions of the Program Assistant at the Edie Windsor SAGE Center are to: (1) provide direct administrative support to the Director of the Edie Windsor SAGE Center, and (2) support the work of the Program Coordinators in the creation, preparation, implementation, and evaluation of programming for LGBTQ+ older adults at the center. The Program Assistant ideally has experience working with aging and/or LGBTQ+ communities and has some administrative and computer experience. They must be able to interact with, relate to, and work with diverse LGBTQ+ older adults, community partners and other colleagues across departments at SAGE. This role reports directly to the Director of the Edie Windsor SAGE Center.

Requirements

Experience in aging field, LGBTQ+ service, or in program administration, organization and development is a plus. Other relevant work experience may be considered as a substitute
Exceptional interpersonal skills and ability to work with SAGE’s diverse constituency
Strong communication, organizational, and time management skills
Ability to work independently, with good judgment, as well as collaboratively as part of a team
Detail-oriented with ability to follow through on tasks without supervision
Computer proficient, specifically in Microsoft Suite, Canva, or other graphic design platforms
Demonstrated ability to adapt to new software applications, including database systems such as Salesforce and VIVE
Commitment to SAGE’s mission and alignment with SAGE’s values
Must be willing to acquire NYC Food Handlers' license

Nice To Haves

Bilingual (English/Spanish) preferred
Knowledge of NYC Department for the Aging deliverables, reporting and/or other similar standards
Familiarity with history of/issues facing marginalized older adults and the LGBTQ+ community

Responsibilities

Provide administrative support to the Director, which includes data entry tasks using Salesforce and VIVE, as well as managing special projects
Develop promotional material for center programming using Canva, including flyers, signage, and digital displays
Provide additional event support for all programs (assist with set up of audio/visual equipment, set up and break down furniture, provide program supplies, receive and store food, set up food stations, handle kitchen equipment, and collect attendance sheets)
Develop a rapport with participants through regular engagement
Work closely with the programming team to finalize the monthly program calendar, ensuring all edits are reconciled and the final design is ready for submission to the Director
Generate and maintain monthly metrics for center’s computer center
Supports client and program data entry, documentation, and reporting activities to help maintain accurate records and meet program requirements
Support SAGE’s participation in the Heritage of Pride Parade and/or other Pride Month events
Work one weekend day for special events as needed and assist with Center Cooling Centers during heat advisory emergencies
Provide peer-level coverage of similarly scoped responsibilities during colleagues’ leaves or absences to ensure continuity of operations
Provide dinner service coverage for a minimum of two and a maximum of three days each month when there is a change in the Food Coordinator’s schedule to accommodate early morning deliveries
Perform other tasks and duties as assigned

Benefits

Two medical insurance plan options in which to enroll – with a very generous HRA contribution by SAGE and premium subsidies
An annually funded HRA (of up to $5k) for gender affirming care not covered by medical insurance
Dental and Vision insurance with premium subsidies
A safe harbor 401(k) plan with a match from SAGE of up to 5%
Generous PTO and office closures for holidays (including ½ day closures the day before many holidays!)
100% SAGE-paid family and medical leave for up to 12 weeks
8 weeks of Sabbatical leave after seven years of employment
100% SAGE-paid disability and life insurance with the opportunity to elect additional life insurance coverage for the employee and their dependents
Medical and dependent care FSA and transit pre-tax benefits
An Employee Assistance Program (EAP) for free and confidential support from licensed counselors on a variety of issues
A really terrific team! An opportunity to help make a positive impact on SAGE staff and culture!
A chance to support the LGBTQ+ community and be a part of an organization doing vital work!