Program Assistant -

AUNT MARTHAS HEALTH AND WELLNESS INC•Park Forest, IL

73d•$17 - $17•Onsite

About The Position

The Program Assistant provides administrative and programmatic support to the HealthWorks department. This includes scheduling meetings, preparing reports, drafting communications, maintaining records, processing invoices, and data entry. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment.

Requirements

High school diploma or GED required.
Minimum of 3 years of relevant administrative experience, particularly in multitasking environments.
Proficiency in Microsoft Office programs (Word, Excel, Outlook, etc.)
Ability to type at least 40 words per minute.
Strong written and verbal communication skills.
Basic math skills, including calculating percentages and interpreting bar graphs.
Ability to follow written, verbal, or diagram instructions and solve routine problems.
Valid Illinois driver’s license and current auto insurance required.

Nice To Haves

With additional education and training, this position may lead to roles such as: HealthLine Operator, Medical Specialty Care Coordinator

Responsibilities

Manage monetary needs for the program, including purchasing supplies/equipment and collecting receipts.
Process program-related invoices; review, reconcile, and ensure all vouchers, timesheets, and mileage logs are properly signed before submission for payment.
Prioritize and manage incoming correspondence on behalf of the Vice President.
Provide support at the reception desk, answer incoming calls, and direct inquiries appropriately.
Participate in agency-wide safety and site coordination activities.
Troubleshoot non-emergency program issues as needed.
Ensure timely submission of internal and funder reports to the Vice President.
Coordinate and schedule staff meetings, training sessions, and conferences.
Draft grants, reports, business correspondence, meeting minutes, and other written materials.
Conduct client and provider satisfaction surveys; compile and present results.
Enter client and provider information into both HealthWorks’ internal database and the DCFS statewide database (SACWIS).
Follow up on appointments, referrals, and client medical record requests.