Limited-Term Program Assistant

Packard Foundation•Los Altos, CA

1d•Hybrid

About The Position

The Limited-Term Program Assistant supports initiative teams across the David and Lucile Packard Foundation by providing general administrative and grantmaking assistance. The role is part of the Grants, Data and Operations team, which leads grantmaking operations and data practices and works across the Foundation to improve grantmaking and the grantee experience. This position is limited to a maximum duration of two years and is suited to someone seeking nonprofit experience or transitioning into the sector. The role reports to the Business Solutions Officer.

Requirements

An associate degree or equivalent experience/training.
Strong written and oral communication skills.
Work inclusively with integrity, sensitivity, and respect for others.
Demonstrated attention to detail.
Ability to use technology effectively and proficient computer skills, including working knowledge of Microsoft Office or similar tools.
Willingness to learn and become proficient with Foundation systems, including Fluxx and Monday.com.
Ability to navigate ambiguity and adapt to a variety of tasks.
Ability to work effectively and collaborate as a team member across multiple teams.
Ability to meet deadlines and manage competing deadlines.
Highly organized and efficient.
Ability to exercise judgment when responding to phone calls and email and handling sensitive and/or confidential information.
Commitment to growing cultural competence and actively participating in the Foundation’s efforts to integrate justice and equity into its work.

Nice To Haves

At least 1–2 years of experience in an administrative support position.
Knowledge of and/or experience in the nonprofit sector as an employee, volunteer, or recipient.
Experience with databases.

Responsibilities

Support grantmaking teams throughout the grant lifecycle, including creating grant files and conducting initial due diligence.
Set up and track payments and reports according to grant timelines.
Ensure accurate and timely setup, review, and submission of grantee documents and information in the grantmaking system.
Compose and/or proofread correspondence, memos, summaries of grantee proposal documents, and other documents.
Track grantee report deadlines and review reports as needed.
Organize, schedule, and take notes at meetings.
Support administrative projects across the Foundation, including special events and Foundation-hosted meetings as needed.
Process invoices and expense reports as needed.
Interact with grantees as needed during proposal and reporting processes.
Pursue ongoing professional development and participate in Foundation-wide training sessions.