Program Assistant

Health Research Incorporated • Menands, NY

7d • Hybrid

About The Position

The Program Assistant will assist with programmatic and administrative duties to support the Procurement Unit. The incumbent will provide administrative support to assist with the day-to-day procurement activities. The incumbent will assist with procurement tracking and documentation, application systems, application review activities, communications, internal and external technical assistance, and post-award activities. The Program Assistant will maintain accurate and organized records; assist with preparing, processing, and updating procurement materials and systems; track activities, deadlines, and outstanding items; conduct routine follow-up; and provide support to Procurement Unit staff and internal and external partners in accordance with established procedures. The incumbent will assist with identifying and elevating non-routine issues, risks, or matters requiring programmatic, operational, or leadership decisions.

Requirements

• Bachelor's degree in a related field; OR an Associate's degree in a related field and two years of general office, secretarial, or administrative experience; OR four years of such experience.
• Valid and unrestricted authorization to work in the U.S. is required.
• Must reside within a reasonable commuting distance of the official work location.
• Must reside in or be willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

Nice To Haves

• Experience providing administrative or programmatic support in a professional environment
• Experience supporting procurement, grants, contracts or related administrative processes
• Experience using Survey Monkey Apply
• Experience maintaining records, trackers, databases, spreadsheets, or other systems used to monitor projects
• Experience providing customer service or technical assistance to partners

Responsibilities

• Assist with programmatic and administrative duties to support the Procurement Unit.
• Provide administrative support to assist with day-to-day procurement activities.
• Assist with procurement tracking and documentation, application systems, application review activities, communications, internal and external technical assistance, and post-award activities.
• Maintain accurate and organized records.
• Assist with preparing, processing, and updating procurement materials and systems.
• Track activities, deadlines, and outstanding items.
• Conduct routine follow-up.
• Provide support to Procurement Unit staff and internal and external partners in accordance with established procedures.
• Assist with identifying and elevating non-routine issues, risks, or matters requiring programmatic, operational, or leadership decisions.

Benefits

• Health, dental and vision insurance
• Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit
• Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave
• Tuition support
• Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan.
• Postretirement Health Benefits Plan for qualified retirees
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree