Program Assistant

BRMi • Pensacola, FL

22d • Hybrid

About The Position

BRMi is seeking a Program Assistant to support our Education Assistance Program. This role is responsible for managing team member cases, processing reimbursements, coordinating registrations, and facilitating payroll interactions related to educational benefits. The ideal candidate will ensure a smooth and efficient experience for employees pursuing educational development through the program.

Requirements

• Bachelor’s degree in Business Administration, Human Resources, or a related field (or equivalent experience).
• 2+ years of experience in program administration, HR operations, or employee benefits.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and experience with ServiceNow or case management systems.

Nice To Haves

• Familiarity with payroll processes and education reimbursement policies is a plus.

Responsibilities

• Serve as a point of contact for team members participating in the education assistance program.
• Track and manage individual cases from submission through completion.
• Provide timely responses to inquiries and support requests.
• Review and verify documentation for tuition and fee reimbursements.
• Ensure compliance with program policies and eligibility criteria.
• Coordinate with finance and payroll teams to process payments accurately and on time.
• Assist team members with course registration processes when applicable.
• Maintain records of approved institutions, programs, and courses.
• Monitor deadlines and ensure timely submission of required documentation.
• Collaborate with payroll to ensure accurate tax treatment of reimbursements.
• Maintain confidentiality and compliance with data privacy and employment regulations.
• Support audits and reporting requirements related to the program.
• Identify opportunities to streamline processes and enhance the employee experience.
• Assist in updating program materials, FAQs, and internal communications.
• Support data collection and reporting for program evaluation and improvement.
• Perform other duties as assigned

Benefits

• Comprehensive Medical, Dental, and Vision Insurance
• Employer-Paid Life Insurance
• Employer-Paid Short-Term and Long-Term Disability Insurance
• 401(k)
• Paid Time Off (PTO) that includes Vacation Leave, Sick Leave, and 11 Paid Holidays
• Educational Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level