Program Assistant

Eurasia Foundation • Washington, DC

10d • $45,000 - $54,000 • Remote

About The Position

The Program Assistant works under the close supervision of the Program Officer or their designee, providing administrative support to coordinate fellowships and exchanges for participants in programs within the Civic Engagement and Leadership (CEL) department. This is a temporary position for a defined period of up to 12 months. The role supports program operations through participant communications, contract and payment processing, logistics coordination, travel and accommodation arrangements, institutional site visits, technical document drafting, and data collection for monitoring and evaluation. The assistant may also support CEL business development and perform other duties as assigned.

The position is fully remote, but employees must reside and work in a jurisdiction where Eurasia Foundation is registered: Arkansas, District of Columbia, Idaho, Illinois, Kentucky, Maryland, New York, or Virginia. Applicants residing elsewhere may apply if they intend to establish residency in an eligible jurisdiction before starting. Relocation expenses are not provided, and employment is contingent on being legally able to work from an approved jurisdiction on the first day. The role is full-time, temporary, and non-exempt, with a salary range of $45,000–$54,000. Applicants must submit a cover letter and resume as a single document.

Requirements

• Bachelor's degree in International Relations, Public Administration, Education, Communications, or a related field.
• Strong research, analytical, organizational, written, and verbal communication skills.
• Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Fluency in spoken and written English.
• Ability to manage multiple tasks, prioritize competing deadlines, and consistently produce high-quality work in a fast-paced environment.
• Strong interpersonal skills and attention to detail.
• Availability and willingness to travel domestically and internationally to support program activities.
• Must be based in the Washington, D.C. metropolitan area; remote employment is limited to eligible jurisdictions where the organization is registered.

Nice To Haves

• Previous experience in administrative support, program coordination, event organization, or exchange programs.
• Experience in report writing and program management.
• Proficiency in spoken and written Russian and familiarity with the post-Soviet space.
• Experience coordinating events, travel, or activities for large groups.

Responsibilities

• Provide day-to-day administrative and operational support to the Program Officer and other staff.
• Coordinate communications with program participants, consultants, vendors, and partner organizations.
• Support program promotion, recruitment, and applicant communications.
• Coordinate application reviews and schedule and conduct participant interviews.
• Assist in planning and coordinating educational site visits, professional development workshops, conference participation, cultural activities, and other program events.
• Coordinate with partner institutions and prepare program itineraries, agendas, and participant materials.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and participant logistics.
• Support visa appointment coordination, travel documentation, and participant arrivals and departures.
• Prepare vendor and consultant DocuSign contracts and process invoices, payment requests, stipends, and reimbursements.
• Track program expenses, maintain financial records, and assist with budget monitoring and reconciliation.
• Collect, verify, and maintain program data; administer surveys; and track program outcomes.
• Assist with drafting, proofreading, and editing quarterly, annual, and other program reports.
• Maintain alumni records and coordinate outreach, surveys, and engagement activities.
• Support business development through research, preparation of materials, and drafting proposals and related documents as needed.
• Respond to requests from the Program Officer and other staff and perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level