OPS - Program Assistant

Program Assistant • Orange, CA

5d

About The Position

UF/IFAS is seeking a motivated and dedicated Program Assistant to help complete grant deliverables for the Reclaiming Water project. The project supports Florida water conservation by helping communities and educators address improper application of reclaimed irrigation water, which can contribute to runoff or leaching into local waterways. The position will help transition the established Reclaiming Water curriculum to future educators and communities throughout Florida.

Working with the Principal Investigator (PI), the Program Assistant will identify municipal, utility, and Extension professionals interested in implementing the curriculum and maintain contacts to support future program delivery and educator training. The position will also support a couple of final workshops, which may include mailing the associated flipbook, and help prepare the final FDEP grant report for submission in summer 2027.

The role includes compiling project documentation and supporting materials; helping develop educator replication resources; coordinating required review and approval of draft materials by the PI and FDEP before public distribution; and preparing a final report covering project activities, outcomes, deliverables, finances, and education-campaign effectiveness. The position is time-limited and scheduled for 15 hours per week, Monday through Friday, at an agreed-upon time. Compensation is $20 per hour, commensurate within that range based on qualifications and experience.

Requirements

• Proficient in data management systems, spreadsheets, word processing, presentation, and email systems.
• Able to meet deadlines and work independently by organizing and coordinating work assignments in a cohesive plan.
• Good interpersonal and communication skills.

Nice To Haves

• Associate's degree, certifications, or training related to irrigation, horticulture, and natural resources.

Responsibilities

• Work with the Principal Investigator to identify municipal, utility, and Extension professionals interested in implementing the Reclaiming Water curriculum.
• Develop and maintain a professional contact list to support future program delivery and educator training.
• Support delivery of a couple of final workshops, potentially including mailing the associated flipbook.
• Assist the PI with completing grant deliverables, project documentation, educator resources, and final reporting requirements.
• Compile project records and supporting materials from completed public education activities, including printed materials and distribution records, approved social media materials and screenshots, workshop materials and records, videos and multimedia resources, effectiveness surveys and summaries, and documentation of campaign development, implementation, findings, and outcomes.
• Assist in developing a how-to guidance document for project replication, a packet of reusable educational materials, an example effectiveness survey or monitoring tool, and materials for the Nonpoint Source Publication Tool.
• Coordinate submission of draft materials to the PI and grantor for required FDEP review and approval before public distribution.
• Work with the PI to prepare a draft final FDEP grant report for submission in summer 2027.
• Help prepare report content covering project background, location, timeline, grant award amount, anticipated benefits, financial summary and budget reconciliation, planned versus completed activities, completed and outstanding tasks, supporting attachments, campaign outcomes, and evaluation of effectiveness, survey results, and audience reach.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed