OPS - Program Assistant

University of Florida • Orange, FL

6d

About The Position

UF/IFAS is seeking a motivated and dedicated Program Assistant to help complete grant deliverables and transition the established Reclaiming Water curriculum to future educators and communities throughout Florida. The position supports development of educator resources, identification of future municipal, utility, and Extension partners, delivery of final workshops, and preparation of the final FDEP grant report. Scheduled hours are 15 per week, Monday through Friday, at an agreed-upon time. This is a time-limited position. Compensation is $20 per hour, commensurate within the stated range based on qualifications and experience.

The Program Assistant will work with the Principal Investigator to identify professionals interested in implementing the curriculum in their communities and develop and maintain contact lists to support future program delivery and educator training. The role will assist with final workshops, which may include mailing the associated flipbook, and completion of grant deliverables, project documentation, educator resources, and final reporting requirements. The Program Assistant will coordinate draft materials for review and approval by the Principal Investigator and FDEP before public distribution, and help prepare a final report summarizing project activities, outcomes, and deliverables.

Applicants must apply via Careers at UF and submit a cover letter, their most recent CV or resume, and at least two professional references. The application must be submitted by 11:55 p.m. Eastern Time on the posting end date. No health assessment is required.

Requirements

• Proficiency with data management systems, spreadsheets, word processing, presentation, and email systems; examples include Microsoft Word, Teams, Excel, PowerPoint, Adobe, and Outlook.
• Ability to meet deadlines and work independently by organizing and coordinating work assignments in a cohesive plan.
• Good interpersonal and communication skills.

Nice To Haves

• Associate's degree, certifications, or training related to irrigation, horticulture, and natural resources.

Responsibilities

• Work with the Principal Investigator to identify municipal, utility, and Extension professionals interested in implementing the Reclaiming Water curriculum in their communities.
• Develop and maintain contact lists to support future program delivery and educator training.
• Support delivery of final workshops, potentially including mailing the associated flipbook.
• Assist the Principal Investigator with completion of grant deliverables, project documentation, educator resources, and final reporting requirements.
• Compile project records and supporting materials from completed public education activities, including printed materials and distribution records; approved social media materials and screenshots; workshop materials, notices, agendas, meeting notes, and sign-in sheets; project videos and multimedia resources; effectiveness surveys and results summaries; and documentation of campaign development, implementation, findings, and outcomes.
• Assist in developing and submitting a how-to guidance document for replicating the project, reusable educational materials, an example effectiveness survey or monitoring tool, and materials for the Nonpoint Source Publication Tool.
• Coordinate submission of draft materials to the Principal Investigator and grantor for required FDEP review and approval before public distribution.
• Work with the Principal Investigator to prepare a draft final FDEP grant report, including project background and timeline, financial summary and budget reconciliation, planned-versus-completed activities, task status, supporting materials, campaign outcomes, and evaluation of effectiveness and audience reach.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed