Temporary - Program Assistant - Human Resources

Mendocino College • Ukiah, CA

6d • Onsite

About The Position

Mendocino-Lake Community College District is currently accepting applications for a Short-Term, Non-Continuing Program Assistant to work in our Human Resources Department. This is a temporary, non-continuing position. This position is open until filled. We are seeking an equity-minded person who is committed to supporting our diverse student population and faculty within the District Mission. Under the direction of the appropriate manager, assists in the coordination of program activities, interdepartmental transactions, and stakeholder support.

Requirements

• Must meet Human Resources guidelines for qualified hiring; including by not limited to a Live Scan background check and completion of TB test.
• Must have at least two years of experience in an administrative/office environment
• High School Diploma / GED Equivalent
• Knowledge of program and/or department processes
• Knowledge of verbal and written communication skills
• Knowledge of interpersonal skills using tact, patience, and courtesy
• Knowledge of fiscal practices
• Knowledge of correct usage of grammar, spelling, punctuation, vocabulary
• Knowledge of administrative/programmatic best practices
• Knowledge of computer and software applications
• Ability to demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds of stakeholders
• Ability to follow verbal and written directions
• Ability to follow through on assigned task
• Ability to operate independently and in groups
• Ability to conduct self in a professional manner
• Ability to abide by District policies and procedures
• Ability to lift up to 25 pounds
• Physical demands include sitting, reaching, bending, walking, standing for long periods, and light lifting (up to 25 lbs).
• Repetitive motion based on computer/filing practices use may be required.
• Must be fingerprinted through DOJ and FBI and have background clearance
• Must take a TB test (once hired and every four years thereafter).
• Within 6 months of employment, must complete required District trainings such as Sexual Harassment Prevention.

Nice To Haves

• AA Preferred
• Occasional outdoor environmental exposure; including but not limited to events and/or special projects.

Responsibilities

• Coordinates with program manager to develop project management plans based on departmental goals and project requirements
• Assists with dissemination of program information and/or support services
• Assist with budgetary transactions; such as purchase orders, requisitions, PAFs, budget transfers, etc.
• Engages in customer service activities, such as greeting students and/or community members
• Provides administrative support; such as filing, records retention projects, managing mail flow, etc.
• Works with the manager to organize events as necessary
• Assists the manager in maintaining a positive and healthy environment for stakeholders
• Supports and assists with data entry and/or reporting
• Assists with special projects; including but not limited to: audits, promotional events, presentation development
• Additional duties as required
• Filing and organizing documents
• Processing paperwork accurately and efficiently
• Performing data entry and maintaining detailed records
• Providing customer service and general assistance to employees, students and community members
• Working with a high level of confidentiality and discretion
• Learning and following policies, procedures, rules, and regulations

Benefits

• Bronze level benefit plan at the cost of the employee.
• Forty (40) hours of sick leave per fiscal year.
• May be eligible for CalPERS Retirement (contingent upon number of hours worked within the fiscal year).

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED