Program Assistant, TRIO Student Support Services
About The Position
The TRIO Program Assistant is responsible for providing clerical, administrative, and project support to the TRIO department. They maintain a current knowledge of appropriate TRIO policies, processes, and procedures to assure efficiency and integrity of the office. They maintain student files as well as records of student and program services. The Program Assistant also manages Blumen data entry, oversees front desk operations, tracks data, submits requisitions, tracks expenditures, schedules appointments, orders supplies and equipment, processes the mail, answers the phone, compiles information for reports, and provides information about TRIO student programs and events.
Requirements
- High School Diploma required.
- At least three (3) years of work experience including experience working with programs similar to TRIO.
- Must be flexible in work hours to include some evening and weekends.
Nice To Haves
- Associate’s Degree preferred.
Responsibilities
- Enter data into Blumen, create and maintain student files.
- Compile information for reports and maintain accurate record of student contacts and program services, A21s and other documents necessary for grant compliance.
- Facilitate TRIO orientations.
- Answer questions about TRIO eligibility and help students navigate the application, orientation and intake process.
- Review and track all expenditures related to the department’s budget, submit and track requisitions and purchases, assist with budget reconciliation.
- Provide department support through product ordering.
- Manage office supply orders in Banner and track delivery of orders.
- Manage storage and inventory of all items.
- Manage the development and updating of all office manuals, handbooks, forms, and flyers.
- Prepare bi-weekly Classified, part-time and Student Workers timesheets for manager’s approval.
- Books rooms, transportation, lodging, and orders meals for TRIO events.
- Serve as first contact with students, district, and community partners, maintains office coverage, schedules appointments, and manages office email account.
- Develops and facilitates trainings for student workers and TRIO staff.
- Works with manager, and lab supervisor to oversee workflow of student workers.
- Assists in the coordination, and completion of special projects as requested.
- Attend staff and division meetings and training.
- Perform all duties and maintain all standards in accordance with college policies, procedures, and TRIO grant regulations.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
