Program Assistant Sociology

Florida Atlantic University•Boca Raton, FL

18h•$17 - $18•Onsite

About The Position

Florida Atlantic University is seeking a Program Assistant Sociology to support the College of Arts & Letters Sociology Department in Boca Raton, Florida. The position provides administrative support to the department chair, undergraduate and graduate programs, faculty, and graduate teaching assistants. It also assists with hiring, training, and supervision of department work-study students; supports marketing activities and department events; and performs other job-related duties as assigned.

Requirements

High school diploma.
Four years of appropriate experience; appropriate vocational or technical training may substitute at an equivalent rate for the required experience.
Demonstrated competence in Workday, Microsoft Word, Excel, Office 365, and PowerPoint.

Responsibilities

Provide administrative support to the department chair, undergraduate and graduate programs, department faculty, and graduate teaching assistants.
Initiate, process, and monitor contracts, reimbursements, and expenditures.
Assist the chair with preparing faculty activity reports and faculty assignments.
Maintain the department website and use templates to add content as needed.
Assist the chair with hiring new faculty members.
Assist with hiring, training, and supervising department work-study students.
Maintain office and department supplies, including classroom supplies.
Ensure emergency preparations are in place and protocols are followed.
Maintain department student, faculty, financial, and other records.
Assist the chair with budget management.
Track and coordinate graduate student applications, including awarding graduate teaching assistant tuition waivers and fellowships.
Process student forms and faculty materials for graduate and undergraduate programs, including overrides, grade changes, DIS applications, book orders, and approved syllabi.
Arrange faculty travel and help provide training in new university procedures.
Assist faculty with grant proposals and coordinate grant expenditures.
Use Workday, Microsoft Word, Excel, Office 365, PowerPoint, Zoom, WebEx, and other university teleconferencing programs.
Distribute or forward emails from other departments, including information about events and policy changes.
Distribute department updates to appropriate list servers, including the full department, faculty, and graduate students.
Arrange for department technology needs.
Monitor and maintain facilities and equipment and oversee correction of maintenance problems.
Maintain faculty and department office security, including handling keys and Owl Card access.
Engage in marketing activities, including developing flyers, brochures, and other materials as needed.
Organize and support department events.
Work with college administrators and staff on college initiatives.
Perform other job-related duties as assigned.

Benefits

Medical insurance, with stated PPO/HMO costs of $50 per month for single coverage and $180 per month for family coverage.
Dental insurance.
Vision insurance.
Life insurance.
Flexible Spending plans.
Employee Assistance Program.
State retirement options, including tax-deferred annuities and Roth 403(b) plans.
Public Service Loan Forgiveness program for state employees.
Sick Leave Pool Program.
Paid vacation and sick leave for eligible employees.
One personal day.
Nine paid holidays.
Paid winter break at the President’s discretion.
Paid Community Engagement Volunteer Service Day.
Employee Educational Scholarship Program tuition assistance for eligible staff and faculty after six months of full-time employment; eligibility rules apply, and the program may extend to spouses and dependent children of in-unit faculty.