Program Assistant, School & Community Programs

KAVI•Brooklyn, NY

7d•Hybrid

About The Position

The School & Community Program Assistant provides organized, responsive administrative, logistical, and operational support to help KAVI deliver safe, high-quality programs for youth, families, schools, and community partners. Ideal candidates manage competing priorities, communicate professionally, and support youth development, violence prevention, restorative practices, and community wellness. Under the Director’s supervision, they coordinate calendars, communications, attendance, records, event logistics, materials, and partner follow-up.

Requirements

High School diploma or equivalent (Degree in Youth Development, Social Work, Education, Nonprofit Management, or related field preferred).
1–2 years of experience in administrative support, program coordination, youth development, or community engagement.
Proficiency with Google Workspace (Docs, Sheets, Drive, Forms) and Zoom.
Exceptional organizational, time-management, and written/verbal communication skills.
Commitment to social justice, trauma-informed care, and youth violence prevention.
Ability to learn databases, scheduling tools, and program-management systems.
Ability to work independently and collaboratively in a fast-paced team environment.
Ability to work respectfully with diverse youth, families, school staff, community members, service providers, and institutional partners.
Professionalism, reliability, responsiveness, discretion, and sound judgment.

Nice To Haves

Experience supporting school-based, community-based, youth development, violence prevention, or restorative justice programs.
Experience coordinating events, workshops, meetings, enrichment activities, and community engagement initiatives.
Familiarity with trauma-informed and restorative approaches to youth and community engagement.
Bilingual fluency in Spanish, Haitian Creole, or other languages spoken in KAVI’s target communities.
Experience with Canva, event-registration platforms, CRM systems, databases, or other program-management tools.

Responsibilities

Manage calendars, rosters, file systems, meeting agendas, notes, and participant/partner communications.
Track participant attendance, maintain database records, assist with program dashboards, and support grant reporting while ensuring data privacy.
Serve as the primary responsive contact for school staff, community partners, vendors, youth, and families.
Coordinate supplies, space, tech, transportation, and registration for workshops and community events; assist with setup and breakdown.
Support youth/family recruitment, help maintain safe and welcoming spaces, and uphold KAVI’s trauma-informed policies.
Participate in staff meetings, planning, training, and professional development.
Support special projects, events, and cross-department initiatives.
Perform other duties supporting KAVI’s mission and programs.