Program Assistant II, CED

Central Oregon Intergovernmental Council•Bend, OR

About The Position

COIC is seeking a dedicated and organized Program Assistant II to provide staff support and limited project coordination for community and economic development activities in the Central Oregon region. The role provides programmatic and administrative support to Community and Economic Development (CED) Department programs and projects under the supervision of the CED Director, with guidance from senior staff. The position emphasizes support for complex collaborative projects, multi-stakeholder meetings, and broad departmental functions. The hourly pay range is $24.53–$32.00, depending on experience and qualifications. COIC is a regional Council of Governments that helps communities work together on regional needs and cooperative actions involving areas such as transportation, economic development, land use, natural resources, public safety, human services, education, and workforce development. COIC describes its mission as helping communities identify and address shared and unique needs through collaboration, shared services, technical assistance, information sharing, and resource development. The organization values diversity and aims to foster a workplace where individual differences are appreciated and respected. The position works in a standard office environment, with occasional travel to work sites. Physical activities include walking, standing, stooping, and occasionally lifting up to 20 pounds. Accommodation may be available for qualified individuals who request it.

Requirements

Ability to work as part of a team and communicate and interact positively.
Ability to work professionally and collaboratively with diverse partner groups and make decisions in accordance with policy and established systems.
Ability to understand standard public-sector concepts and terminology.
Excellent customer service skills.
Effective oral and written communication skills.
Strong time and information management skills.
Ability to research issues and report findings effectively.
Knowledge of basic office procedures, machines, practices, and business English.
Computer experience with spreadsheet and word-processing programs, including Microsoft Office or Microsoft 365.
Ability to work on detailed projects and follow established guidelines, requirements, and policies.
Ability to plan and use time effectively in support of multiple projects and programs.
Ability to transcribe and type materials from a variety of sources.
Ability to maintain client and agency confidentiality.
Valid driver license and access to a vehicle or equivalent means of transportation.
Must pass a criminal background check.
Bachelor’s degree in a related field, or an equivalent combination of four years of education and related-field experience. Related fields may include business, public administration, social work, and community development.

Nice To Haves

Experience with administrative work and project coordination in government or nonprofit settings.
Familiarity with natural resource, community development, housing, and planning concepts and practices.
Direct experience and knowledge supporting affordable housing programs, community development, and planning concepts.

Responsibilities

Coordinate complex collaborative projects involving natural resources and the environment, housing, and community and economic development.
Provide logistical support for meetings and departmental activities, including planning meetings, preparing packets, attending meetings, and preparing minutes.
Conduct subcommittee or other meetings as assigned.
Provide programmatic and administrative support to CED Department projects and programs.
Communicate with partners, government funders, and community organization staff.
Maintain effective file management and record-keeping processes.
Assist with outreach and communications to the community and stakeholder groups for active projects.
Develop, maintain, and support internal departmental systems and coordinate with other departments on needs such as Microsoft 365, contracting, and budgeting processes.
Assist with developing and monitoring project budgets and tasks.
Work with the CED Director, CED leadership, and COIC Administrative team to identify and implement departmental process improvements.
Manage CED department mail and equipment, and maintain office supplies.
Perform other duties as assigned.