Program Assistant - Business Department

Fresno Pacific University•Fresno, CA

12d•Onsite

About The Position

The Program Assistant for the Business Department in the School of Graduate and Professional Studies plays a key role in supporting students, faculty, and department leadership. This position is responsible for coordinating daily office operations, providing administrative support, and helping ensure the smooth delivery of graduate business programs. The ideal candidate is organized, detail-oriented, and enjoys working in a collaborative, fast-paced academic environment. This is an excellent opportunity to contribute to the success of future business professionals while gaining valuable experience in higher education. In addition to meaningful work and a supportive team environment, this position offers competitive compensation, a comprehensive benefits package, and opportunities for professional growth and development.

Requirements

One to two years of office experience minimum, including Microsoft 365 programs.
Excellent Customer service.
Willingness to assist in various tasks as they arise.
Able to complete confidential tasks.

Responsibilities

Provide administrative support for search committees by scheduling meetings, making arrangements for candidates (zoom or in person), ensuring committee members have access to materials, etc.
Create, provide, and process agreements for adjunct faculty; All agreements should be processed one week before classes start.
Provides initial training on various systems to adjunct faculty.
Be the point of contact for adjunct faculty and direct them appropriately.
Adjunct payout processing.
Collect, place, and monitor book orders.
Prepare invitations, manage logistics, and take minutes for the department.
Monitor course enrollments and alert faculty and leaders about the need to add or cancel classes.
Maintain and create course class offerings in Colleague for each semester.
Initiate payments, track receipts, and reimbursements.
Support faculty in the organization and implementation of student events and activities.
As needed, support faculty in communicating with students and tracking student activities.
Support faculty in the organization and implementation of community events and activities.
Collect syllabi from faculty on a semester basis.
Maintain files on SharePoint for the department.
Initiate maintenance requests as needed.
Order office supplies for programs when needed.
Support accreditation processes.
Retrieve and sort departmental mail.
Travel to various regional sites as needed.
Process IDEA Evaluation Summary Report
Assist and attend academic events.
Participates in required training.
Demonstrate a commitment to serving and inspiring students and colleagues in a context of a Christian University, integrating your Christian faith into your role and responsibilities.
Embrace the mission, vision , and values of Fresno Pacific University, affirm the FPU Faith Expectations , and support the ideals and practices articulated in " The Fresno Pacific Idea "
Uphold and advance Fresno Pacific University’s commitment to Christ-centered higher education, holistic student development, and serving diverse communities.
Complete tasks timely with work that is comprehensive, complete, and accurate
Communicates clearly, listens attentively, and seeks to understand others
Collaborates productively with colleagues of varying skillset
Other job duties as assigned