Department Business Manager

University of Southern California

7d•$100,879 - $144,574•Hybrid

About The Position

The USC Department of Pediatrics at CHLA is seeking a Department Business Manager. This role works directly under the supervision of the Administrative Director and collaborates closely with financial administrators and managers. The ideal candidate will be motivated, proactive, resourceful, and detail-oriented, possessing excellent organizational and communication skills with the ability to be decisive and adaptable. Experience with financial and payroll systems is required.

Requirements

Excellent Written and Verbal Communication Skills
Strong Attention to Detail
Team Oriented
Ability to Multi-Task Effectively
Strong Organizational Skills
Experience with financial and payroll systems
Minimum 3 years of experience, Combined education/experience as substitute for minimum experience
Minimum Field of Expertise: Business administration, accounting or related degree and budget experience including knowledge of government and fund accounting.
Demonstrated knowledge of generally accepted accounting principles and practices.

Nice To Haves

At least 5 years of administrative or project administration experience
Experience in a complex medical or academic setting encouraged.
Comfortable interfacing with highest level of hospital and university leadership
Practices a high level of integrity and honesty in maintaining confidentiality.
Sound judgment and decision making
Effective facilitator in various settings

Responsibilities

Administers the business operations for Departments at CHLA and is responsible for managing salary profile development across systems.
Trains and supervises direct reports on administrative staff, assigns work and provides feedback, performance assessments, and any appropriate counsel or disciplinary actions, including termination.
Manages daily transactions and monitors expenses and generates regular and special financial reports for internal and external distribution, including, but not limited to fiscal year salary; labor distribution; PR projection; time-off; and worker history.
Administers timely, accurate personnel and payroll functions for all Departments at CHLA, including cost-allocation changes and the processing of Payroll Accounting Adjustments as well as accessing and retrieving payroll and HR data and onboarding grad students.
Researches and identifies funding sources, contracts, grants, and gifts, and establishes and prepares budgets and follows up for awards and funding.
Follows established USC and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan.