Program Assistant, Adult Education- Part-time (Grant Funded) Staff Pool

Houston Community College•Houston, TX

29d

About The Position

The Program Assistant, Adult Education serves as a point of contact for the assigned program or area and provides information and assistance to students, college staff, campus managers, site staff, and the public. The role supports program administration through maintaining confidential records, processing student data, assisting with registration and orientation, supporting recruitment and outreach, compiling reports, and assisting instructors with day-to-day duties. The position also maintains department records and supply inventory and assists with end-of-semester class close-out. This is a part-time, grant-funded staff-pool position.

Requirements

High school diploma or equivalent.
Two or more years of progressive secretarial experience.
Proficiency in Microsoft Office applications.
Good oral and written communication skills.
Ability to meet deadlines and work independently.
Willingness to work evenings and Saturdays as needed.

Nice To Haves

Experience in higher education.
Bilingual English/Spanish skills.

Responsibilities

Serve as the point of contact for the assigned program or area.
Provide program information and assistance to potential and current students, college staff, campus managers, site staff, and the general public by telephone, email, and in person.
Maintain internal department documents and files and protect the confidentiality of verbal and written student and staff information.
Process and maintain program records, including timely and accurate entry of student personal information, attendance, assessment scores, and other required information.
Pre-register program and in-service participants and assist with registration at in-services and large professional development events.
Assist with student recruitment by attending community outreach events.
Prepare and distribute student registration and orientation publications as appropriate.
Assist with student registration, orientation, and professional development sessions, including room reservations, materials preparation, PeopleSoft registration, and related activities.
Compile data from a variety of sources and design and produce reports as needed.
Assist instructors with duties such as making copies, following up on student attendance, preparing student sign-in/sign-out logs, and administering student assessments.
Maintain department records and inventory of supplies.
Assist with end-of-semester class close-out.
Perform other job-related duties requested by the supervisor.