ECU Special Assistant (Grant Funded)

Cherokee Nation•Tahlequah, OK

1d•Onsite

About The Position

The ECU Special Assistant assists with organizing and carrying out assigned special projects and helps ensure that ERSEA (Enrollment, Recruitment, Selection, Enrollment, Attendance) requirements under federal regulations are monitored and followed. The position supports program operations through communication, documentation, data entry, reporting, records maintenance, and committee meeting coordination. The role is located at the Headstart Main Office. The employee answers and directs phone inquiries, reviews incoming forms and correspondence for completeness, and requests or flags missing information. Duties also include compiling information for reports and analysis; assisting with ERSEA documentation and parent communications; entering PIR information for children throughout the program; preparing correspondence and report materials; maintaining records, files, and reports; and entering child and family information into the Child Plus system. The employee also prepares and distributes committee meeting packets, takes and distributes meeting minutes, and compiles, stores, and retrieves management data. A bachelor's degree from a four-year college or university, six years of related experience, or an equivalent combination of education and experience is required. At least one year of experience in a related field is required. Some departments may require a valid driver's license and a driving history meeting Cherokee Nation underwriting requirements. The employee must meet and maintain pre-employment and periodic background investigation and adjudication requirements for child care.

Requirements

Bachelor's degree from a four-year college or university, six years of related experience, or an equivalent combination of education and experience.
At least one year of experience in a related field.
Meet and maintain pre-employment and periodic background investigation and adjudication requirements for child care.
Some departments may require a valid driver's license and a driving history that meets Cherokee Nation underwriting requirements.

Responsibilities

Assist with organizing and carrying out assigned special projects.
Help monitor and adhere to federal ERSEA requirements.
Answer phone calls, determine callers' needs, respond to routine inquiries, and refer more difficult inquiries to a supervisor.
Participate in formulating programs and special projects as assigned.
Review incoming correspondence, forms, applications, and other internal documents for completeness; notify the supervisor of missing information or request supplemental information.
Compile information from records and reports to prepare special reports and analyses.
Assist with ERSEA documentation and data entry, and relay information to parents when contacted.
Enter PIR information for all children throughout the program.
Type correspondence and other materials needed for report submissions.
Maintain records, files, and reports.
Prepare and distribute committee meeting packets and information; take meeting minutes and distribute them as requested.
Compile, store, and retrieve management data.
Enter child and family data in the Child Plus system and generate requested reports.