Part Time Project Administrative Assistant (Grant Funded)

Richmond Community College•Hamlet, NC

About The Position

The Project Administration Assistant provides administrative support for one or more RichmondCC grants and related projects under supervision. The role supports approved grant activities, maintains supporting documentation, helps organize activities and monitor deadlines, and provides courteous service while protecting confidential information. Assignments may vary according to college needs and grant requirements. Continued employment depends on grant funding, college needs, and satisfactory performance. Work involves computers and office equipment, communication with students, employees, participants, and partners, and support for meetings and events. Some local travel or adjusted hours may be needed within the approved part-time schedule. Reasonable accommodations may be provided to perform essential duties.

Requirements

Associate degree from an accredited institution.
Demonstrated organizational, communication, computer, and recordkeeping skills needed to perform the position’s duties.
Clear and courteous communication in person, by phone, and in writing.
Ability to organize competing tasks across projects, meet deadlines, maintain accurate records, and follow written procedures.
Working knowledge of Microsoft Word, Excel, Outlook, and Teams, with the ability to learn college systems.
Ability to work independently on routine tasks, collaborate with a team, and seek guidance when needed.
Ability to handle sensitive information with discretion and follow applicable privacy requirements, college policies, and grant procedures.
Ability to work effectively with students, employees, participants, and external partners, and recognize when a matter requires a supervisor’s attention.
Commitment to the community college mission and respectful service to students with different backgrounds and needs.

Nice To Haves

Bachelor’s degree from an accredited institution.
Education in office administration, business, human services, education, or a related field.
Experience in administrative support, higher education, community programs, or grant-funded projects.
Experience maintaining records, coordinating meetings or events, assisting with purchasing paperwork, or preparing reports and data summaries.

Responsibilities

Provide day-to-day administrative support for assigned grants and projects, including calendars, meeting arrangements, correspondence, filing, and program materials.
Respond professionally to routine questions and direct matters requiring specialized knowledge or approval to appropriate staff.
Schedule appointments, meetings, and project activities; send approved reminders and assist with registration and logistics.
Complete assigned participant and partner follow-up, document contacts, and communicate outstanding needs or tasks to the supervisor.
Help organize workshops, training sessions, meetings, and events; prepare materials and track registration, attendance, and completion as required.
Prepare agendas, record meeting notes and action items, and assist with follow-up on project deadlines and assigned responsibilities.
Assist with program promotion, outreach materials, and approved communications in coordination with the supervisor and college Marketing staff.
Maintain current contact lists, resource information, and partner records; help arrange communication with vendors, community organizations, and other project partners.
Enter approved program data, check records for accuracy and completeness, and prepare summaries and supporting materials for grant reports and team reviews.
Maintain organized records of activities, deliverables, purchases, and reporting deadlines for each assigned grant or project.
Assist with supply requests, purchase paperwork, invoices, expense documentation, and vendor materials through established college procedures.
Protect confidential student, participant, employee, and project information; use approved storage systems and share information only as authorized.
Maintain accurate records of assigned work and time by grant or project as directed.
Complete required training and follow college safety, confidentiality, and reporting procedures.
Perform other related duties assigned by the supervisor within the position’s responsibilities and applicable grant requirements.